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The Vacate Lease Letter is a crucial document in New Zealand's property rental ecosystem, designed to formally initiate the process of ending a lease agreement. This document is required under New Zealand law, particularly the Residential Tenancies Act 1986, to ensure proper documentation of lease termination intentions. It should be used whenever a tenant plans to move out of a rental property or when a landlord requires the tenant to vacate in accordance with the lease terms. The letter typically includes specific dates, property details, inspection arrangements, and bond return information. It serves as a legal record of the intention to end the tenancy and helps protect both parties' rights and obligations during the vacation process. Whether for residential or commercial properties, this document helps ensure a smooth transition and compliance with New Zealand's property laws.

1. Sender's Details: Full name and contact information of the person sending the letter (tenant or landlord)

2. Date: Current date when the letter is written

3. Recipient's Details: Full name and address of the recipient (landlord/property manager or tenant)

4. Property Details: Complete address of the rental property being vacated

5. Notice of Vacation: Clear statement of intent to vacate the property, including the specific date of intended vacancy

6. Current Lease Details: Reference to the current lease agreement, including its start date and original terms

7. Final Inspection Request: Request for property inspection and proposed timing

8. Bond Return Details: Reference to the bond payment and request for its return, including preferred payment method

9. Forwarding Address: New address for future correspondence and bond return

10. Closing: Professional closing statement, signature, and printed name