The Video Consent Form is an essential legal document used in New Zealand to obtain and document explicit permission for video recording of individuals and subsequent usage of that footage. This document becomes necessary whenever organizations or individuals plan to record video content featuring identifiable persons, whether for commercial, educational, or promotional purposes. The form must comply with New Zealand's Privacy Act 2020 and related legislation, ensuring proper handling of personal information and clear communication of usage rights. It's particularly important in today's digital age where video content can be distributed across multiple platforms and jurisdictions. The document should be used before any video recording takes place and must clearly outline the scope of consent, usage rights, privacy protections, and the participant's right to withdraw consent. A properly executed Video Consent Form protects both the recording organization and the participant by establishing clear terms and expectations for the video content's creation and usage.
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1. Parties: Identifies the person being recorded ('Participant') and the organization/individual doing the recording ('Recording Party')
2. Background: Brief explanation of the video project and its purpose
3. Definitions: Key terms used in the form including 'Content', 'Recording', 'Usage Period', and 'Distribution Channels'
4. Consent to Record: Explicit permission to capture video footage of the Participant
5. Purpose and Usage Rights: Detailed explanation of how the video content will be used, distributed, and displayed
6. Duration and Territory: Timeframe for which consent is given and geographical/platform limitations on usage
7. Privacy Rights: Explanation of how personal information will be protected and handled
8. Withdrawal of Consent: Process and limitations for withdrawing consent
9. No Compensation: Statement regarding any payment or lack thereof for participation
10. Declaration and Signatures: Formal acknowledgment and signing section for all parties
1. Commercial Usage: Additional terms for commercial use of the footage, including any revenue sharing arrangements
2. Minor Consent: Additional section when the participant is under 18, requiring parent/guardian consent
3. Medical/Sensitive Information: Special provisions for recording medical procedures or sensitive personal information
4. Third Party Rights: Provisions regarding other people who might appear in the background of recordings
5. Social Media Usage: Specific terms for social media distribution and usage
6. International Distribution: Additional terms for international usage of the content
7. Talent Release: Extended rights for professional or promotional usage of participant's image
1. Project Details: Detailed description of the video project, including purpose, context, and intended audience
2. Usage Specifications: Specific platforms, channels, and contexts where the video will be used
3. Privacy Notice: Detailed information about data protection and privacy measures in compliance with the Privacy Act 2020
4. Withdrawal Form: Template form for withdrawing consent if the participant chooses to do so later
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