The Affidavit For Date Of Birth Correction is a crucial legal document used in the Philippine civil registration system when there are discrepancies or errors in recorded birth dates. This document becomes necessary when individuals discover inconsistencies in their official records and need to align them with their actual date of birth. The affidavit must comply with Republic Act No. 9048 and Republic Act No. 10172, which authorize civil registrars to correct clerical or typographical errors in civil registry documents. It requires detailed personal information, an explanation of the error, supporting documentation, and must be properly notarized. This document is particularly important for various life events such as passport applications, employment, school enrollment, and other situations requiring accurate vital records.
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1. Title and Venue: Specifies the document type and jurisdiction where the affidavit is being executed
2. Affiant Information: Complete details of the person executing the affidavit including full name, age, citizenship, civil status, and complete address
3. Statement of Facts: Details about the birth registration including when and where registered, the current erroneous entry, and the correct information
4. Reason for Correction: Explanation of how the error occurred and why correction is necessary
5. Supporting Documents: List of documents attached to support the correction request
6. Prayer/Request: Formal request to the Civil Registrar to make the correction
7. Verification and Certification of Non-Forum Shopping: Statement that the contents are true and correct and that no similar petition has been filed elsewhere
8. Jurat: Notarial section showing the affidavit was sworn to before a notary public
1. Witnesses' Statements: Additional statements from witnesses who can attest to the correct date of birth, used when documentary evidence is insufficient
2. Medical Certificate Reference: Include when medical records are available to support the correct date of birth
3. Foreign Embassy Authentication: Required when the affidavit will be used outside the Philippines
4. Explanation of Delayed Registration: Include if the birth was not registered immediately and this contributed to the error
1. Original Birth Certificate: Copy of the birth certificate containing the error to be corrected
2. Supporting Documents: Baptismal certificate, school records, medical records, or other documents showing the correct date of birth
3. Valid ID Documents: Photocopies of the affiant's valid government-issued identification documents
4. Publication Requirement: If required, proof of publication of the intended correction in a newspaper of general circulation
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Relevant Roles
Civil Registrar
Legal Administrative Assistant
Human Resources Manager
Immigration Officer
School Registrar
Legal Compliance Officer
Document Controller
Records Management Specialist
Vital Statistics Officer
Administrative Services Manager
Legal Secretary
Corporate Affairs Manager
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