The Commercial Lease Termination Notice is a critical document used in the Philippine business environment when either a landlord or tenant wishes to formally end a commercial lease agreement. This document must comply with the Civil Code of the Philippines and local commercial property regulations, requiring specific notice periods and containing essential information about the termination process. It is typically used when a lease is being terminated either at its natural end or prematurely according to provisions in the original lease agreement. The notice should detail the termination date, property surrender requirements, outstanding obligations, and any specific conditions that must be met by either party. The document serves as legal evidence of the intention to terminate and helps ensure a smooth transition process while protecting both parties' interests under Philippine law.
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1. Sender's Details: Full name, business name if applicable, and complete address of the party sending the notice
2. Date: The date when the notice is being issued
3. Recipient's Details: Full name, business name if applicable, and complete address of the recipient
4. Subject Line: Clear indication that this is a lease termination notice with reference number of original lease
5. Lease Reference: Details of the original lease including date, parties, and property address
6. Termination Statement: Clear statement of intent to terminate the lease and the effective date
7. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and applicable laws
8. Property Surrender Details: Information about when and how the property will be surrendered
9. Closing and Signature: Formal closing, signature block, and contact information for further communication
1. Outstanding Obligations: Section detailing any remaining rent, utilities, or other payments due, used when there are outstanding financial matters
2. Property Condition: Description of required condition for property return, used when specific restoration requirements exist
3. Security Deposit: Details about security deposit return process, used when a security deposit needs to be addressed
4. Inspection Arrangements: Proposed dates and process for final inspection, used when formal inspection is required
5. Dispute Resolution: Reference to dispute resolution procedures, used when there are ongoing disputes or concerns
6. Force Majeure Declaration: If termination is due to force majeure events, used when applicable to justify early termination
1. Original Lease Agreement: Copy of the original lease agreement being terminated
2. Property Inventory: Current inventory of any fixtures, fittings, or equipment if relevant to the termination
3. Payment Records: Documentation of payment history or outstanding amounts if relevant
4. Property Photos: Current photographs of the property condition if required
5. Inspection Report: Most recent property inspection report if available
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Real Estate Manager
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