tiktok成人版

Employee Privacy Notice Template for Philippines

A comprehensive privacy notice compliant with the Philippines Data Privacy Act of 2012 (DPA) that outlines how an organization collects, uses, stores, and protects employee personal data. This document serves as a mandatory notification to employees about their privacy rights and the organization's data processing activities under Philippine law. It includes detailed information about data collection purposes, legal bases for processing, data sharing practices, security measures, retention periods, and employee rights, while ensuring compliance with both the DPA and its Implementing Rules and Regulations.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get template free

Your data doesn't train Genie's AI

You keep IP ownership聽of your docs

4.6 / 5
4.6 / 5
4.8 / 5

What is a Employee Privacy Notice?

The Employee Privacy Notice is a crucial document required under the Philippines Data Privacy Act of 2012 and its Implementing Rules and Regulations. It must be provided to employees, job applicants, and contractors to inform them about how their personal data is collected, processed, and protected by the organization. This document is essential for establishing transparency in data processing activities and ensuring compliance with Philippine privacy laws. Organizations must implement this notice before collecting any employee data and update it whenever there are significant changes to data processing practices. The notice serves as a fundamental tool for maintaining trust between employers and employees while demonstrating compliance with data protection regulations.

What sections should be included in a Employee Privacy Notice?

1. Introduction: Overview of the privacy notice and its purpose, including the company's commitment to data protection

2. Scope of the Notice: Details of who the notice applies to (employees, contractors, applicants, former employees) and when it applies

3. Types of Personal Data Collected: Comprehensive list of personal and sensitive personal information collected from employees

4. Purposes of Processing: Detailed explanation of why the company collects and processes employee personal data

5. Legal Basis for Processing: Explanation of the legal grounds under the Data Privacy Act for processing employee data

6. Data Sharing and Transfers: Information about third parties with whom data is shared and any international transfers

7. Data Security Measures: Description of technical and organizational measures to protect employee data

8. Data Retention: Information about how long different types of employee data are retained

9. Employee Rights: Detailed explanation of employee rights under the Data Privacy Act

10. Contact Information: Details of the Data Protection Officer and how to raise privacy-related queries or concerns

What sections are optional to include in a Employee Privacy Notice?

1. Automated Decision Making: Required if the organization uses automated processing to make decisions about employees

2. CCTV and Monitoring: Required if workplace surveillance or monitoring systems are in place

3. Special Categories of Data: Required if processing sensitive personal information like health data or biometric information

4. Remote Working Data Processing: Required if employees work remotely and special data processing considerations apply

5. Social Media Policy: Required if the organization has specific policies about employee social media use and related data collection

What schedules should be included in a Employee Privacy Notice?

1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data collected, categorized by purpose and sensitivity

2. Schedule 2: Third Party Processors: List of all third-party service providers who process employee data, including their roles and locations

3. Schedule 3: Retention Periods: Detailed retention schedules for different categories of employee data

4. Schedule 4: Security Protocols: Detailed information about specific security measures and protocols in place

5. Appendix A: Privacy Rights Request Form: Standard form for employees to submit requests regarding their privacy rights

6. Appendix B: Consent Forms: Templates for specific consent forms where required for certain types of data processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Philippines

Document Type

Privacy Notice

Cost

Free to use

Find the exact document you need

Data Privacy Notice

A legally mandated document under Philippine law (RA 10173) that explains how an organization handles and protects personal data.

Download

Customer Privacy Notice

A mandatory document under Philippine law that explains how an organization handles customer personal data and outlines customer privacy rights.

Download

Consent And Privacy Notice

A Philippine law-compliant document for obtaining consent and providing privacy information under RA 10173 (Data Privacy Act).

Download

Short Privacy Notice

A concise privacy notice that complies with Philippines' Data Privacy Act requirements, explaining an organization's data collection and processing practices.

Download

Privacy Notice Form

A legally required document under Philippine law that explains how an organization handles personal data and protects privacy rights.

Download

Client Privacy Notice

A legal document outlining an organization's personal data handling practices in compliance with Philippine privacy laws.

Download

General Privacy Notice

A privacy notice compliant with Philippine data protection laws (RA 10173), outlining how organizations handle personal information and protect data subject rights.

Download

Data Protection Policy And Privacy Notice

A comprehensive data protection and privacy policy document compliant with Philippine data privacy laws (RA 10173), outlining personal data handling practices and subject rights.

Download

Personal Data Notice

A privacy notice that outlines personal data handling practices in compliance with Philippine data protection laws.

Download

Privacy Notice Statement

A Privacy Notice Statement outlining personal data handling practices in compliance with Philippine data privacy laws.

Download

External Privacy Notice

A mandatory privacy notice compliant with Philippine data protection laws that explains how an organization handles personal information.

Download

Data Collection Notice

A Philippine-compliant notice detailing how personal data is collected and processed, adhering to the Data Privacy Act of 2012.

Download

Data Privacy Notice And Consent Form

A Philippine-law compliant document that provides privacy information to individuals and obtains their consent for personal data processing activities.

Download

Company Privacy Notice

A privacy notice outlining a company's personal data handling practices in compliance with Philippine privacy laws.

Download

Website Privacy Notice

A legal document outlining website data collection and privacy practices in compliance with Philippine Data Privacy Act requirements.

Download

Data Processing Notice

A Data Processing Notice that complies with Philippines' Data Privacy Act requirements, outlining how personal data is collected, used, and protected.

Download

Employee Privacy Notice

A Philippine law-compliant privacy notice detailing how organizations handle employee personal data under the Data Privacy Act of 2012.

Download

Data Protection Notice

A privacy notice detailing personal data handling practices in compliance with Philippine data protection laws.

Download
See more related templates

骋别苍颈别鈥檚 Security Promise

Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; 骋别苍颈别鈥檚 AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it