The Packing List and Commercial Invoice are essential documents required for all international trade transactions in the Philippines, governed by the Customs Modernization and Tariff Act (CMTA) and various trade regulations. These documents serve multiple crucial purposes: the commercial invoice acts as a bill for the goods and a customs declaration document, while the packing list provides detailed information about the shipment's physical characteristics. Together, they form the backbone of international trade documentation, essential for customs clearance, payment processing, and shipping verification. These documents are particularly important in the Philippine context, where strict compliance with Bureau of Customs requirements is necessary for smooth import/export operations. They must include specific information required by Philippine law, such as detailed product descriptions, HS codes, and proper valuations, while also meeting international standards for trade documentation.
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1. Commercial Invoice Header: Contains essential company information including seller's name, address, tax ID, buyer's details, invoice number, and date
2. Transaction Details: Includes purchase order reference, payment terms, delivery terms (Incoterms), currency, and shipping method
3. Product Information Table: Detailed list of products including description, HS codes, quantity, unit price, and total amount
4. Packing Details: Number of packages, type of packaging, gross weight, net weight, and dimensions
5. Total Calculations: Subtotal, additional charges, taxes if applicable, and final total amount
6. Declaration and Compliance: Standard declaration of accuracy and compliance with export/import regulations
7. Authorized Signature: Space for authorized representative's signature and company stamp
1. Origin Certification: Required when preferential trade agreements apply or when certificate of origin references are needed
2. Special Handling Instructions: Include when goods require specific temperature control, orientation, or handling care
3. Insurance Details: Required when insurance is arranged by the seller or specific insurance requirements apply
4. Letter of Credit References: Include when payment is made via letter of credit
5. Quality Certification References: Required for products that need quality certificates or specific standards compliance
6. Export License Details: Include for controlled or restricted goods requiring export licenses
1. Detailed Packing List: Package-by-package breakdown showing contents, weights, and dimensions of each package
2. Product Specifications: Detailed technical specifications of products when required by customs or buyer
3. Quality Certificates: Copies of relevant quality certificates or test reports
4. Material Safety Data Sheets: Required for chemical products or hazardous materials
5. Product Photos: Visual documentation of products and packaging when required for customs purposes
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