The Personal Information Consent Form is a crucial document required under Philippine law, specifically the Data Privacy Act of 2012, for any organization collecting and processing personal information. This document is essential when gathering personal data from individuals for various purposes such as employment, service provision, or customer relationships. It must be used prior to collecting any personal information and should clearly outline the purposes of data collection, processing methods, storage duration, and the rights of data subjects. The form serves as evidence of compliance with Philippine privacy laws and demonstrates the organization's commitment to protecting personal information. It is particularly important given the strict enforcement of data privacy regulations by the National Privacy Commission and the significant penalties for non-compliance.
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1. Parties: Identifies the Data Controller (organization collecting the data) and the Data Subject (individual providing personal information)
2. Background: Brief context explaining why personal information is being collected and the relationship between the parties
3. Definitions: Key terms used in the form, including types of personal data, processing, consent, and other relevant terminology from the Data Privacy Act
4. Purpose of Data Collection: Detailed explanation of why personal information is being collected and how it will be used
5. Types of Personal Information: Specific categories of personal information being collected (e.g., basic personal info, sensitive personal info, privileged info)
6. Data Processing Activities: Description of how the personal information will be processed, stored, and protected
7. Data Subject Rights: Enumeration of rights under the Data Privacy Act, including right to access, correction, erasure, and data portability
8. Data Retention Period: Specific timeframe for which the personal information will be retained
9. Declaration of Consent: Express statement of consent and acknowledgment of understanding of all terms
10. Execution: Signature blocks and date of execution
1. International Data Transfers: Required when personal information may be transferred outside the Philippines
2. Third-Party Sharing: Required when personal information will be shared with third parties or partners
3. Marketing Communications: Required when personal information will be used for marketing or promotional purposes
4. Special Categories of Data: Required when collecting sensitive personal information such as health data, religious beliefs, or genetic data
5. Children's Data Processing: Required when collecting personal information from minors, including parental consent provisions
6. Automated Decision Making: Required when personal information will be used in automated decision-making processes
1. Schedule 1: Detailed Data Categories: Comprehensive list of all specific data points being collected, categorized by type
2. Schedule 2: Security Measures: Description of technical and organizational measures implemented to protect personal information
3. Schedule 3: Third-Party Recipients: List of third parties who may receive the personal information, if applicable
4. Appendix A: Data Subject Rights Procedure: Detailed procedure for exercising data subject rights, including contact information and response timeframes
5. Appendix B: Privacy Policy Reference: Full privacy policy or reference to where it can be accessed
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