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The Violation Of Lease Letter is a crucial document in Philippine property management and real estate operations, used when tenants breach their lease agreement terms. This formal notification is essential for maintaining proper documentation and protecting landlord rights under Philippine law, particularly as governed by the Civil Code and Rent Control Act. The document should be issued promptly after discovering lease violations, whether these involve payment defaults, unauthorized modifications, improper use of property, or other breaches. It serves multiple purposes: officially documenting the violation, demanding specific remedies, establishing a timeline for correction, and creating a paper trail for potential legal proceedings. The letter must be carefully drafted to include all essential elements required by Philippine law, including clear identification of the violation, reference to specific lease terms, and reasonable time for remedy.

1. Letterhead and Date: Includes sender's complete name, address, and contact information, and the current date

2. Recipient Information: Complete name and address of the tenant

3. Subject Line: Clear indication that this is a Notice of Lease Violation

4. Lease Reference: Details of the original lease agreement including date and property address

5. Violation Description: Specific details of how the lease terms were violated, including dates and incidents

6. Lease Clause Reference: Citation of specific lease provisions that were violated

7. Required Remedy: Clear statement of what the tenant must do to correct the violation

8. Deadline: Specific timeframe given to remedy the violation

9. Consequences: Statement of what will happen if the violation is not remedied (e.g., eviction proceedings)

10. Closing: Formal closing, signature block, and contact information for response