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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Information: Name and address of the requesting party or 'To Whom It May Concern'
3. Subject Line: Clear indication that this is an employment verification letter
4. Employee Information: Full name, ID number (if required), and last position held by the employee
5. Employment Period: Precise dates of employment (start and end dates)
6. Job Responsibilities: Brief description of the employee's primary duties and role
7. Signatory Block: Name, title, and contact information of the authorized person issuing the letter
1. Reason for Separation: Include only if specifically requested and if the separation was amicable
2. Salary Information: Include only if authorized by the former employee and requested by the recipient
3. Performance Assessment: Brief statement about work quality, if company policy allows and specifically requested
4. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows disclosure
5. Verification Statement: Additional statement confirming the authenticity of the information provided
1. Copy of Employment Contract: Attached only if specifically requested and authorized
2. Service Certificate: Official document showing employment duration and positions held
3. Clearance Certificate: Document confirming all company dues are cleared, if applicable
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Retail
Construction
Telecommunications
Professional Services
Public Sector
Hospitality
Transportation and Logistics
Energy and Utilities
Agriculture
Mining and Resources
Human Resources
Administration
Legal
Compliance
Operations
Corporate Services
Personnel Management
Human Resources Manager
HR Administrator
HR Director
Office Manager
Administrative Manager
Company Secretary
HR Operations Manager
Personnel Manager
HR Business Partner
Compliance Officer
Legal Counsel
Department Head
General Manager
Chief Human Resources Officer
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