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A Privacy Notice tells people how an organization collects, uses, and protects their personal information. In Saudi Arabia, these notices help businesses comply with the Kingdom's Personal Data Protection Law while building trust with their customers and employees.

The notice explains key details like what data gets collected, why it's needed, who can access it, and how long it's kept. It must be written clearly in both Arabic and English, following Saudi Data & Artificial Intelligence Authority guidelines. Good privacy notices make it easy for people to understand their rights and make informed choices about sharing their information.

Use a Privacy Notice when your organization starts collecting personal data from customers, employees, or other individuals in Saudi Arabia. This includes launching new websites, apps, or services, opening physical locations that gather visitor information, or implementing new HR systems that process employee data.

Key moments requiring a Privacy Notice include expanding operations into new regions, updating data collection methods, or responding to Saudi Data & Artificial Intelligence Authority requirements. Having it ready before collecting any personal information helps avoid legal issues and builds trust with your stakeholders from day one.

• Employee Privacy Notice: Focuses on workforce data handling, explaining how the organization processes staff information and their workplace privacy rights.
• Data Protection Policy And Privacy Notice: Comprehensive document combining privacy rules with broader data protection practices.
• Cookie Consent Notice: Specialized notice for websites, detailing tracking technology usage and online data collection methods.
• Data Privacy Notice: General-purpose notice covering all aspects of personal data processing for customers and service users.
• Data Protection Privacy Notice: Enhanced version with detailed safeguards and security measures for sensitive data handling.

• Legal Teams: Draft and review Privacy Notices to ensure compliance with Saudi data protection laws and SDAIA regulations.
• Business Owners: Implement and maintain notices for their organizations, especially in sectors handling sensitive customer data.
• Data Protection Officers: Oversee privacy practices and ensure notices remain current with evolving regulations.
• IT Departments: Help implement technical aspects of data protection measures described in the notices.
• Customers and Employees: Read and acknowledge these notices to understand how their personal information will be handled.
• Regulatory Bodies: Monitor and enforce compliance with privacy notice requirements under Saudi law.

• Data Mapping: Document all personal information your organization collects, processes, and stores.
• Legal Requirements: Review Saudi Personal Data Protection Law and SDAIA guidelines for current compliance standards.
• Processing Purposes: List specific reasons for collecting each type of personal data.
• Security Measures: Detail your data protection methods and safeguards.
• Language Check: Prepare content in both Arabic and English, ensuring clarity in both versions.
• Access Rights: Define how individuals can view, update, or delete their personal data.
• Review Process: Our platform generates compliant notices automatically, but internal stakeholders should verify business-specific details.

• Data Collection Scope: Clear listing of all personal information types being gathered and processed.
• Processing Purpose: Specific reasons for collecting each data category under Saudi law.
• Legal Basis: References to relevant SDAIA regulations and Personal Data Protection Law provisions.
• Data Security: Description of protection measures and storage duration limits.
• Individual Rights: Explanation of data access, correction, and deletion procedures.
• Transfer Rules: Details about cross-border data movement and third-party sharing.
• Contact Information: Data controller details and privacy officer contact methods.
• Language Requirements: Content in both Arabic and English for full compliance.

A Privacy Notice differs significantly from a Data Processing Notice in several key ways, though both deal with personal information handling in Saudi Arabia. While a Privacy Notice provides a broad overview of an organization's data practices for individuals, a Data Processing Notice serves a more specific technical and operational purpose.

• Audience and Purpose: Privacy Notices target the general public, customers, or employees, explaining their rights and how their data is used. Data Processing Notices are typically shared between businesses or departments, detailing specific processing activities.
• Content Scope: Privacy Notices cover general data handling principles and practices. Data Processing Notices focus on technical processing details, security measures, and specific data flows.
• Legal Requirements: Privacy Notices must follow SDAIA's transparency guidelines for public communication. Data Processing Notices need to meet more detailed technical compliance requirements under Saudi data protection laws.
• Timing: Privacy Notices are provided before or during data collection. Data Processing Notices are often exchanged when establishing new processing arrangements or updating existing ones.