This Data Protection Privacy Notice is essential for organizations operating in Saudi Arabia that collect and process personal data. The document becomes necessary following the implementation of the Personal Data Protection Law (PDPL) in March 2023, which requires organizations to provide transparent information about their data processing activities. The notice serves as a formal communication tool between the data controller and data subjects, explaining how personal data is collected, used, stored, and protected. It must be provided to data subjects before or at the time of data collection and should be easily accessible, clear, and comprehensive. The document needs to align with both the PDPL requirements and broader Saudi Arabian legal framework, including Sharia Law principles, while addressing specific aspects such as data subject rights, international transfers, and security measures.
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1. Introduction: Overview of the privacy notice and its purpose, including the identity and contact details of the data controller
2. Scope and Applicability: Description of who the privacy notice applies to and what activities it covers
3. Definitions: Key terms used throughout the privacy notice, aligned with PDPL definitions
4. Types of Personal Data Collected: Detailed categorization of personal data collected and processed
5. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing personal data under Saudi law
6. Purposes of Processing: Clear description of why personal data is collected and how it will be used
7. Data Sharing and Recipients: Information about third parties with whom data is shared and the purposes for sharing
8. Data Security Measures: Overview of technical and organizational measures to protect personal data
9. Data Subject Rights: Explanation of individual rights under the PDPL and how to exercise them
10. Data Retention: Information about how long personal data is kept and criteria for determining retention periods
11. Updates to Privacy Notice: Information about how changes to the privacy notice will be communicated
12. Contact Information: Details for contacting the data protection officer or relevant department for privacy matters
1. International Data Transfers: Required if personal data is transferred outside Saudi Arabia, detailing the legal basis and safeguards for such transfers
2. Cookies and Tracking Technologies: Required for online services that use cookies or similar tracking technologies
3. Children's Privacy: Required if services are offered to or may collect data from children under 18
4. Sensitive Personal Data Processing: Required if collecting or processing sensitive personal data as defined under PDPL
5. Automated Decision Making: Required if automated decision-making or profiling is used
6. Specific Processing Activities: Required for unique or special processing activities specific to the organization
1. Schedule 1: Categories of Personal Data: Detailed list of all categories of personal data collected and processed
2. Schedule 2: Third Party Recipients: Comprehensive list of third parties with whom data is shared, including their roles and locations
3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Schedule 4: Data Retention Schedule: Specific retention periods for different categories of personal data
5. Appendix A: Data Subject Request Form: Template form for individuals to submit requests regarding their personal data
6. Appendix B: Consent Forms: Standard consent forms for specific processing activities requiring explicit consent
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