The Company Registration Letter is a fundamental document in the process of establishing a business entity in Saudi Arabia. It serves as the initial formal communication with the Ministry of Commerce and other relevant authorities, marking the beginning of the company registration process. This document is required whenever a new business entity is being established in the Kingdom, whether by domestic or foreign investors. The letter must be drafted in accordance with Saudi Arabia's Companies Law of 2015 and related regulations, containing comprehensive information about the proposed company's structure, ownership, capital, and intended business activities. It forms part of the broader documentation package required for company registration and must be accompanied by various supporting documents depending on the type of company and nature of business activities.
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1. Letter Header: Official letterhead including date, reference number, and addressing the Ministry of Commerce
2. Company Identification: Full proposed company name in Arabic and English, and type of legal entity (LLC, JSC, etc.)
3. Ownership Structure: Details of all shareholders/owners with their nationalities and ownership percentages
4. Capital Information: Statement of proposed capital amount and division among shareholders
5. Business Activities: Detailed description of intended business activities aligned with approved ISIC codes
6. Management Structure: Names and details of proposed managers/board members with their authorities
7. Contact Information: Official address, contact numbers, and email for the company
8. Declaration: Statement of compliance with Saudi laws and regulations
9. Authentication: Signatures of authorized representatives and official stamps
1. Foreign Investment Details: Required when there are foreign shareholders, including details of foreign investment license
2. Special Permits: Required when the business activities need special government approvals or licenses
3. Branch Information: Required when registering additional branches along with the main company
4. Power of Attorney: Required when a representative is authorized to complete the registration process
5. Digital Services Authorization: Optional section for requesting access to government digital services
1. Shareholder Information Schedule: Detailed information about each shareholder including ID/passport copies and contact details
2. Capital Distribution Schedule: Breakdown of capital contribution and payment schedule
3. Required Documents Checklist: List of all supporting documents attached to the registration letter
4. Business Activities Schedule: Comprehensive list of ISIC codes and descriptions for all intended business activities
5. Management Structure Chart: Organizational chart showing management hierarchy and reporting lines
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