Privacy Agreements have become essential documents in Saudi Arabia's evolving digital landscape, particularly following the implementation of the Personal Data Protection Law (PDPL) in 2021. These agreements are crucial when organizations collect, process, or share personal data, whether in commercial, healthcare, educational, or other contexts. The Privacy Agreement serves as a formal contract that details how personal data will be handled, stored, and protected, ensuring compliance with Saudi Arabian data protection regulations. It is particularly important for organizations engaged in digital transformation initiatives under Saudi Vision 2030, as it provides transparency about data handling practices and helps build trust with stakeholders while mitigating legal risks. The agreement should be used whenever personal data is collected or processed, especially in cases involving sensitive personal information or cross-border data transfers.
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1. Parties: Identification of the data controller and data subject(s) or categories of data subjects
2. Background: Context of the agreement and relationship between the parties
3. Definitions: Key terms used in the agreement, aligned with PDPL definitions
4. Scope of Personal Data Collection: Detailed description of personal data categories to be collected and processed
5. Purpose of Processing: Specific, explicit purposes for which personal data will be processed
6. Legal Basis for Processing: Legal grounds under PDPL for processing personal data
7. Data Subject Rights: Enumeration of rights under PDPL including access, correction, deletion, and withdrawal of consent
8. Security Measures: Technical and organizational measures to protect personal data
9. Data Retention and Deletion: Retention periods and deletion procedures for personal data
10. Confidentiality Obligations: Obligations to maintain confidentiality of personal data
11. Breach Notification: Procedures for handling and reporting data breaches
12. Governing Law and Jurisdiction: Confirmation of Saudi law application and jurisdiction
13. Term and Termination: Duration of the agreement and termination conditions
1. International Data Transfers: Required when personal data will be transferred outside Saudi Arabia, detailing compliance with PDPL cross-border requirements
2. Data Processing by Third Parties: Include when third-party processors will handle the personal data
3. Special Categories of Personal Data: Required when processing sensitive personal data as defined under PDPL
4. Automated Decision Making: Include when automated processing or profiling is used
5. Child Data Protection: Required when processing personal data of individuals under 18 years
6. Direct Marketing: Include when personal data will be used for marketing purposes
7. Data Protection Impact Assessment: Required for high-risk processing activities
8. Insurance and Liability: Include when specific liability allocation and insurance requirements are needed
1. Schedule 1 - Categories of Personal Data: Detailed list of all personal data categories to be processed
2. Schedule 2 - Technical and Organizational Security Measures: Detailed description of security measures and controls
3. Schedule 3 - Approved Sub-processors: List of approved third-party data processors, if applicable
4. Schedule 4 - Data Processing Activities: Detailed inventory of processing activities and purposes
5. Schedule 5 - Data Retention Schedule: Specific retention periods for different categories of data
6. Appendix A - Consent Forms: Template consent forms in Arabic and English
7. Appendix B - Data Subject Request Forms: Standard forms for exercising data subject rights
8. Appendix C - Breach Response Plan: Detailed procedures for handling data breaches
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