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The Warning Letter to Employee is a crucial human resources document used in Saudi Arabian workplaces when formal disciplinary action is required. It serves as an official record and communication tool when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct. The document must strictly comply with Saudi Labor Law, particularly Articles 65 and 71, which govern disciplinary procedures and documentation requirements. Warning letters are typically issued after verbal warnings have proven ineffective or for more serious violations. They form part of the progressive disciplinary process and must include specific details about the violation, reference to relevant policies or regulations, required corrective actions, and potential consequences. The document protects both employer and employee rights by ensuring proper documentation and following due process under Saudi employment regulations.

1. Letter Header: Company letterhead, date, reference number, and formal letter formatting

2. Employee Information: Full name, employee ID, position, department, and other relevant identifying information of the employee

3. Subject Line: Clear indication that this is a warning letter and which number warning it is (first, second, etc.)

4. Violation Details: Specific description of the incident(s) or behavior that prompted the warning, including dates and relevant details

5. Reference to Rules/Policies: Citation of specific company policies, Saudi Labor Law articles, or workplace rules that were violated

6. Required Corrective Action: Clear statement of what the employee needs to do to correct the situation

7. Consequences: Statement of potential consequences if the behavior continues or if corrective action is not taken

8. Acknowledgment Space: Space for employee signature, date, and acknowledgment of receipt