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General Meeting Minutes

General Meeting Minutes Template for Singapore

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Key Requirements PROMPT example:

General Meeting Minutes

"I need General Meeting Minutes for our upcoming AGM scheduled for March 15, 2025, which will include discussion of our annual financial statements and the appointment of two new directors for our Singapore-based technology company."

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What is a General Meeting Minutes?

General Meeting Minutes are essential corporate documents required under Singapore's Companies Act for recording proceedings of shareholder meetings. They serve as the official record of attendance, discussions, and decisions made during Annual General Meetings (AGMs) or Extraordinary General Meetings (EGMs). These minutes must be maintained at the registered office, signed by the chairman, and recorded within 30 days of the meeting. The document includes critical information such as resolutions passed, voting results, and any material discussions that impact the company's governance.

What sections should be included in a General Meeting Minutes?

1. Meeting Details: Date, time, venue, type of meeting (AGM/EGM)

2. Attendance: List of attendees, apologies, quorum confirmation

3. Chairman: Appointment/confirmation of meeting chairman

4. Notice: Confirmation that proper notice was given

5. Previous Minutes: Confirmation of previous minutes (if applicable)

6. Agenda Items: Discussion points and decisions made

7. Resolutions: Formal recording of all resolutions passed

8. Closure: Time of meeting conclusion

What sections are optional to include in a General Meeting Minutes?

1. Declarations of Interest: Section for directors to declare any conflicts of interest on matters being discussed

2. Presentations: Summary of any presentations made during the meeting by external parties or management

3. Special Business: Section for recording non-routine matters requiring special attention or extraordinary items

What schedules should be included in a General Meeting Minutes?

1. Attendance Register: Detailed list of attendees with signatures

2. Presentation Materials: Copies of any presentations or reports discussed during the meeting

3. Voting Results: Detailed breakdown of voting results for each resolution

4. Proxy Forms: Copies of submitted proxy forms from shareholders unable to attend

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses















Industries

Companies Act Section 188: Primary legislation governing requirements for general meetings in Singapore, including proper notice periods, quorum requirements, and voting procedures

Companies Act Section 189: Specific requirements for recording minutes of proceedings, including the obligation to maintain proper records of all general meetings

Companies Act Section 190: Provisions regarding the recording of decisions made by written resolution, as an alternative to physical meetings

Companies Regulations Reg 27: Detailed requirements for proper record-keeping of company meetings and resolutions, including storage and maintenance of records

Singapore Corporate Governance Code - Disclosure: Guidelines on transparency and disclosure requirements for company meetings and decisions

Company Constitution Requirements: Company-specific requirements as stated in the constitution/articles of association regarding meeting procedures and documentation

30-Day Recording Requirement: Statutory requirement to record minutes within 30 days of the meeting being held

Storage Location Requirement: Legal requirement to keep minutes at the registered office or principal place of business in Singapore

Chairman's Signature Requirement: Legal requirement for minutes to be signed by the chairman of the meeting to be considered valid

ACRA Filing Requirements: Obligations to file certain resolutions with the Accounting and Corporate Regulatory Authority (ACRA) of Singapore

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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