Societies Act (Chapter 311): Primary legislation governing associations in Singapore that mandates proper record-keeping, meeting procedures, and documentation requirements
Singapore Companies Act: Applicable if the association is incorporated - covers requirements for meeting minutes, record retention, and documentation standards
Registry of Societies (ROS) Guidelines: Regulatory guidelines specifying format requirements for minutes, filing requirements, and record keeping duration
Language Requirement: Minutes must be recorded in English as per Singapore's official requirements
Retention Period: Meeting minutes must be kept for a minimum period of 7 years
Essential Content Requirements: Minutes must include date, time, venue, list of attendees, all resolutions passed, and be signed by both chairman and secretary
Quorum Documentation: Requirement to document that quorum requirements were met during the meeting
Voting Documentation: Requirement to record voting procedures followed and results of all votes taken
Conflict of Interest Documentation: Requirement to record any declarations of conflicts of interest made during the meeting
Association Constitution Compliance: Meeting minutes must comply with any additional specific requirements set out in the association's own constitution or bylaws
