A Privacy Notice Statement is essential for any organization operating in Singapore that collects, uses, or discloses personal data. This document is required under the Personal Data Protection Act 2012 (PDPA) and must clearly inform individuals about how their personal data is handled. The Privacy Notice Statement should be easily accessible, written in clear language, and cover all aspects of data processing activities, including collection purposes, disclosure practices, and individual rights. It serves as both a legal compliance tool and a trust-building mechanism with customers and stakeholders.
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1. Introduction: Purpose of the privacy notice and scope of application
2. Types of Personal Data Collected: Detailed list of personal data categories collected and processed by the organization
3. Purposes of Collection: Specific purposes for which personal data is collected, used and processed
4. Disclosure of Personal Data: Information about third parties with whom data is shared and circumstances of sharing
5. Data Security: Measures taken to protect personal data and prevent unauthorized access
6. Data Subject Rights: Rights of individuals regarding their personal data including access, correction, and withdrawal of consent
7. Contact Information: How to contact the organization regarding privacy matters and data protection officer details
1. International Transfers: Details about cross-border data transfers and safeguards in place
2. Cookies Policy: Information about website cookies, tracking technologies and how they are used
3. Children's Privacy: Special provisions for collecting and handling children's personal data
4. Retention Period: Information about how long personal data is retained and criteria for determining retention periods
1. Schedule 1 - Data Processing Activities: Detailed list of specific processing activities and their purposes
2. Schedule 2 - Third Party Processors: List of data processors, their roles, and locations
3. Schedule 3 - Cookie Categories: Detailed breakdown of cookie types, purposes, and duration
4. Schedule 4 - Security Measures: Technical and organizational measures implemented to protect personal data
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