The Employee Resignation And Termination Policy is essential for establishing clear, consistent, and legally compliant procedures for managing employment separations in U.S. organizations. This document becomes necessary when organizations need to standardize their approach to handling both voluntary resignations and involuntary terminations while ensuring compliance with federal and state employment laws. It includes critical information about notice periods, final pay calculations, benefit termination procedures, and exit protocols, serving as a crucial reference for HR professionals and management in handling employment separations professionally and legally.
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1. Purpose and Scope: Defines the intent of the policy and to whom it applies within the organization
2. Definitions: Key terms used throughout the policy including types of termination, notice period, and final settlement
3. Voluntary Resignation Procedures: Process for employee-initiated termination including notice periods, formal requirements, and handover procedures
4. Involuntary Termination Procedures: Process for employer-initiated termination including grounds for termination, documentation requirements, and procedural safeguards
5. Final Pay and Benefits: Rules regarding final compensation, benefit termination, and payout of accrued leave
6. Compliance Requirements: Federal and state law compliance requirements including WARN Act, COBRA, and anti-discrimination provisions
1. Progressive Discipline Policy: Outlines steps taken before termination including verbal warnings, written warnings, and performance improvement plans
2. Severance Pay: Details of severance package offerings, eligibility criteria, and calculation methods
3. Remote Worker Termination: Special procedures for handling termination of remote employees including equipment return and virtual exit interviews
4. Mass Layoff Procedures: Specific procedures and requirements for handling large-scale workforce reductions
5. Appeals Process: Procedures for employees to appeal termination decisions including timeframes and review process
1. Exit Interview Form: Standard questionnaire template for conducting exit interviews with departing employees
2. Company Property Checklist: Comprehensive list of company assets to be returned upon termination including technology, access cards, and documents
3. State-Specific Addenda: Supplementary requirements and procedures specific to different state jurisdictions
4. Sample Resignation Letter Template: Standardized format for employee resignation notices
5. Final Settlement Calculation Sheet: Template for calculating final payments including salary, benefits, and deductions
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