The End of Service Notice serves as the official documentation of employment termination in the United States. This document is essential for ensuring legal compliance and providing clarity to both parties regarding the conclusion of the employment relationship. The notice must address various aspects required by U.S. federal and state laws, including final compensation, benefit continuation rights under COBRA, and the return of company property. An End of Service Notice is particularly important for maintaining clear records and protecting both employer and employee interests during the separation process.
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1. Letter Date and Address: Formal letter heading containing date and full recipient details including name, title, and address
2. Subject Line: Clear indication that this is an End of Service Notice
3. Notice of Termination: Formal statement of employment termination including the effective date and reference to any prior discussions
4. Final Pay Details: Information about final salary payment, including timing and method of payment, plus any outstanding bonuses or commissions
5. Benefits Status: Information about the status of health insurance, retirement plans, and other benefits post-termination
6. Company Property: Details regarding the return of company property including deadline and process
7. Closing: Formal closing including signature block and contact information for HR department
1. Severance Information: Details of any severance package, including amount, payment schedule, and conditions
2. Reference Policy: Information about company policy on providing references and designated contact person
3. Non-Compete Reminder: Reminder of ongoing obligations under any existing non-compete or confidentiality agreements
4. Outplacement Services: Information about any career transition or outplacement services being offered
5. Exit Interview: Details about scheduling and conducting an exit interview if applicable
1. COBRA Notice: Detailed information about COBRA health insurance continuation rights and enrollment process
2. Benefits Summary: Comprehensive overview of benefit termination dates and continuation options
3. Final Payment Calculation: Detailed breakdown of final payment including salary, accrued leave, and any other compensation
4. Company Property Checklist: Itemized list of company property to be returned including deadlines and return process
5. State-Specific Notices: Any required state-specific termination notices or unemployment information
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