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Facilities Management Agreement for the United States

Facilities Management Agreement Template for United States

A comprehensive legal agreement governed by U.S. federal and state laws that establishes the terms and conditions under which a facilities management service provider will maintain and operate a property or facility on behalf of the owner. The agreement covers essential aspects including service scope, performance standards, payment terms, liability provisions, and compliance with relevant regulations including OSHA, environmental standards, and building codes.

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Facilities Management Agreement

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What is a Facilities Management Agreement?

The Facilities Management Agreement serves as a critical legal framework for organizations seeking to outsource their facility operations and maintenance to professional service providers. This contract type, commonly used in the United States, ensures clear delineation of responsibilities, performance standards, and risk allocation between parties. It addresses key aspects such as regulatory compliance, service delivery standards, cost management, and operational procedures while adhering to federal and state-specific requirements for facility management services.

What sections should be included in a Facilities Management Agreement?

1. Parties: Identification of the facility owner/client and the facilities management service provider

2. Background: Context of the agreement and brief description of the facility and services required

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of facilities management services to be provided

5. Term and Termination: Duration of the agreement and conditions for termination

6. Payment Terms: Fees, payment schedule, and invoicing procedures

7. Service Provider Obligations: Key responsibilities and performance standards

8. Client Obligations: Client's responsibilities and required support

9. Insurance and Indemnification: Required insurance coverage and liability provisions

What sections are optional to include in a Facilities Management Agreement?

1. Performance Metrics: Specific KPIs and service level agreements for complex facilities with specific performance requirements

2. Sustainability Requirements: Environmental and energy efficiency standards for environmentally conscious operations

3. Emergency Procedures: Protocol for handling emergencies in high-risk facilities or 24/7 operations

4. Security Requirements: Security protocols and access control for facilities with sensitive areas or high-security needs

What schedules should be included in a Facilities Management Agreement?

1. Service Level Agreement: Detailed performance metrics and standards

2. Fee Schedule: Detailed breakdown of charges and payment terms

3. Equipment Inventory: List of facility equipment under management

4. Staff Schedule: Personnel deployment and shift patterns

5. Maintenance Schedule: Planned maintenance activities and frequencies

6. Emergency Contact List: Key personnel and emergency contact information

7. Health and Safety Procedures: Detailed safety protocols and requirements

8. Subcontractor List: Approved subcontractors and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Cost

Free to use
Clauses



































Industries

Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and child labor standards for full-time and part-time workers in the private sector and government

Occupational Safety and Health Act (OSHA): Federal law ensuring safe and healthful working conditions by setting and enforcing standards and providing training, outreach, education and assistance

Americans with Disabilities Act (ADA): Civil rights law prohibiting discrimination against individuals with disabilities in all areas of public life, including building accessibility requirements

Clean Air Act: Federal law regulating air emissions from stationary and mobile sources, including building HVAC systems and air quality standards

Clean Water Act: Federal law regulating the discharge of pollutants into water sources and quality standards for surface waters

Resource Conservation and Recovery Act (RCRA): Federal law governing the proper management of solid and hazardous waste from generation to disposal

International Building Code (IBC): Model building code that provides minimum requirements for building systems to safeguard public health, safety, and general welfare

Uniform Commercial Code (UCC): Standardized set of business laws regulating financial contracts and transactions across all states

Workers' Compensation Laws: State-specific laws requiring employers to provide insurance coverage for work-related injuries and illnesses

State Contractor Licensing Requirements: State-specific regulations governing the licensing and certification of facilities management contractors and service providers

National Fire Protection Association (NFPA) Standards: Consensus codes and standards for fire prevention, building safety, and other hazard-related conditions

Energy Efficiency Standards: Federal and state requirements for energy conservation and management in commercial buildings

Hazardous Waste Handling Requirements: Federal and state regulations governing the proper handling, storage, and disposal of hazardous materials in facilities

Local Building Codes: Municipality-specific regulations governing building construction, maintenance, and safety requirements

Data Protection Laws: Federal and state regulations governing the protection of sensitive information and electronic systems in facility management

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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