The Leaving Job Letter is a crucial professional document used across the United States when an employee decides to terminate their employment. It serves multiple purposes: providing formal notice of resignation, maintaining professional relationships, documenting the departure date for HR records, and initiating the transition process. While U.S. employment law generally doesn't require written notice, a formal letter is considered best practice and may be required by employment contracts or company policies. The document typically outlines the departure timeline, transition plans, and maintains a professional tone regardless of the circumstances of departure.
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1. Date: Current date of the letter
2. Recipient Details: Manager/HR name, title, and company address
3. Statement of Resignation: Clear statement of intention to resign
4. Last Working Day: Specific date of final day of employment
5. Signature: Formal signature and printed name
1. Reason for Departure: Brief explanation of resignation reasons, if appropriate and desired to share
2. Transition Plan: Outline of handover arrangements and knowledge transfer plans
3. Expression of Gratitude: Thank you message for opportunities and experiences during employment
4. Future Contact Information: Personal contact details for future professional correspondence
1. Handover Document: Detailed list of ongoing projects, responsibilities, and status updates
2. Company Property List: Inventory of company items to be returned before departure
3. Benefits Summary: Overview of final benefits, entitlements, and outstanding compensation
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