A Letter of Intent to Renew Commercial Lease is commonly used when a commercial tenant wishes to initiate the process of extending their occupancy beyond the current lease term. This document serves as a formal starting point for renewal negotiations, typically issued 3-6 months before the current lease expires. The letter outlines the tenant's desire to renew, proposed terms, and any requested modifications to the existing agreement. While generally non-binding, it demonstrates serious intent and good faith in pursuing renewal negotiations. Under U.S. commercial property law, this document helps establish clear communication between parties and can protect both parties' interests during negotiations.
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1. Letter Date and Address Block: Formal business letter formatting with current date and recipient's details
2. Property Identification: Clear identification of the commercial property subject to lease renewal
3. Current Lease Reference: Reference to existing lease agreement including date and parties
4. Intent Statement: Clear expression of intention to renew the lease
5. Proposed Terms: Key terms for renewal including duration and any modified conditions
6. Timeline: Proposed timeline for negotiation and execution of renewal
1. Proposed Modifications: Any specific changes desired in the renewal terms, used when modifications to original lease are sought
2. Conditional Statements: Any conditions that must be met for renewal, used when renewal is subject to specific requirements
3. Non-Binding Statement: Statement clarifying the non-binding nature of the LOI, used in jurisdictions requiring explicit disclaimer
1. Current Lease Summary: Brief summary of key terms in current lease
2. Property Condition Report: If relevant to renewal terms or negotiations
3. Proposed Timeline Schedule: Detailed schedule of renewal process milestones
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