The Letter of Intent to Vacate Commercial Property serves as a crucial legal document in U.S. commercial real estate transactions. It is required when a commercial tenant plans to end their lease and vacate the premises, whether at the natural end of the lease term or through early termination. This document should include specific details such as the property address, intended vacation date, and reference to the original lease agreement. The notice must comply with both state-specific commercial tenancy laws and the notice period specified in the lease agreement. Proper submission of this document helps protect both parties' legal rights and facilitates a smooth transition of the property.
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1. Date: Current date of the letter
2. Recipient Details: Landlord's/property manager's name and address
3. Property Information: Complete address and unit number of the commercial property
4. Notice Statement: Clear statement of intent to vacate with specific date
5. Lease Reference: Reference to original lease agreement and date
6. Contact Information: Tenant's current and future contact details
7. Signature Block: Tenant's signature and date
1. Reason for Vacation: Optional explanation of why tenant is vacating, used when maintaining good relationships or when required by lease
2. Property Inspection Request: Optional request for final walk-through inspection, used when security deposit is involved or required by lease
3. Security Deposit Return: Optional request for security deposit return and forwarding address, used when security deposit was provided
1. Copy of Original Lease: Reference document showing original terms and notice requirements
2. Property Condition Photos: Current documentation of property condition, included when disputes about property condition are anticipated
3. Proof of Delivery: Certified mail receipt or delivery confirmation, included when required by lease or for legal documentation
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