The Neutral Reference Letter From Employer has become increasingly common in the United States as organizations seek to minimize legal exposure while still providing necessary employment verification. This document type emerged as a response to the growing risk of defamation lawsuits and the need for standardized employment verification. The letter typically includes verified employment dates, position titles, and basic job duties, while deliberately avoiding subjective evaluations or personal opinions about the employee's performance. It serves as a balanced approach to providing employment references while maintaining legal compliance and risk management.
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1. Letter Header: Company letterhead, date, and 'To Whom It May Concern' or specific addressee
2. Employment Confirmation: Dates of employment and position(s) held
3. Job Responsibilities: Factual description of primary duties and role
4. Closing Statement: Standard closing and contact information for further inquiries
1. Reason for Departure: Optional section stating the reason for employment termination, only if approved by both parties and company policy allows
2. Salary Information: Optional section containing basic compensation details, only when specifically authorized by the former employee
1. Employment Verification Form: Standard form confirming dates and position if required by requesting party
2. Authorization Form: Written permission from former employee to provide reference
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