A Relieving Letter Request is a formal document used in professional settings when an employee needs official documentation of their employment separation. While relieving letters are not mandatory under US law, they serve as valuable documentation for future employment verification and professional records. The request typically follows a resignation or mutually agreed separation and precedes the issuance of a relieving letter. This document should include essential details such as employment dates, position held, and the intended last working day. The practice of requesting relieving letters, while more common in some international jurisdictions, has relevance in the US context for maintaining clear employment records and facilitating smooth professional transitions.
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1. Employee's Contact Information: Full name, current address, phone number, and email of the requesting employee
2. Date: Current date when the request is being made
3. Employer's Contact Information: Company name, HR department/manager's name, and company address
4. Subject Line: Clear indication that this is a request for a relieving letter
5. Employment Details: Employee ID, department, designation, and dates of employment
6. Request Statement: Formal request for the relieving letter, mentioning last working day
7. Purpose Statement: Brief explanation of why the relieving letter is needed
8. Closing: Professional closing with signature block
1. Reference to Resignation: Include when the relieving letter request is made after submitting a resignation letter
2. Project Handover Status: Include when there are specific projects or responsibilities that have been or will be transferred
3. Specific Document Requests: Include when requesting additional documents like experience certificate or salary statements
4. Urgent Request Justification: Include when the letter is needed urgently with specific reasoning
1. Copy of Resignation Letter: Attached if previously submitted
2. Project Handover Document: If required by company policy or if referenced in the main letter
3. Employment ID Proof: Copy of employee ID or other relevant employment verification documents
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