The Appointment Request Letter is a crucial document in South African employment practice, serving as the formal initiation of an employment relationship between an organization and a potential employee. It is typically used after successful interviews and negotiations, but before the formal employment contract is drafted. The document should comply with South African employment legislation, including the Basic Conditions of Employment Act, Labour Relations Act, and Employment Equity Act. It presents key employment terms such as position details, remuneration, benefits, and start date, while maintaining a tone that is both professional and inviting. While not legally binding in itself, the Appointment Request Letter sets the foundation for the subsequent employment contract and helps ensure transparency in the hiring process.
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1. Letter Header: Company letterhead, date, reference number, and recipient's contact details
2. Salutation: Formal greeting addressing the candidate by name and title
3. Opening Statement: Clear statement of intent to offer employment and reference to prior discussions or interviews
4. Position Details: Job title, department, and reporting relationship
5. Employment Terms: Proposed start date, nature of employment (permanent/fixed-term), and work location
6. Remuneration Package: Basic salary, benefits, and any performance-based incentives
7. Response Timeline: Deadline for accepting the offer and method of response
8. Closing: Professional closing statement, signature block with name and title of authorized person
1. Probation Period: Include when the position is subject to a probationary period
2. Pre-employment Conditions: List any conditions such as background checks, medical examinations, or reference checks that must be satisfied
3. Working Hours: Include for positions with non-standard working hours or shift work
4. Confidentiality Statement: Add for senior positions or roles dealing with sensitive information
5. Travel Requirements: Include when the position involves regular travel
6. Professional Membership Requirements: Add when the role requires specific professional affiliations or certifications
1. Job Description: Detailed outline of roles, responsibilities, and key performance areas
2. Benefits Schedule: Detailed breakdown of all benefits and allowances offered
3. Required Documentation List: List of documents required from the candidate for employment verification
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Transportation and Logistics
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Business Development Manager
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Production Manager
Customer Service Representative
Quality Assurance Engineer
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