The Commercial Invoice And Tax Invoice is a fundamental business document required for commercial transactions in South Africa. It serves dual purposes: as a commercial document recording business transactions and as a tax document complying with South African Revenue Service (SARS) requirements. This document is mandatory for VAT-registered businesses and must include specific information as prescribed by the Value-Added Tax Act 89 of 1991. It's used to claim input VAT, validate business expenses, and maintain proper financial records. The document must contain prescribed elements such as VAT registration numbers, tax amounts, and supplier details, making it legally compliant for both domestic and international trade. It's particularly important for audit trails, tax returns, and maintaining accurate business records in accordance with South African tax legislation.
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1. Invoice Header: Contains the document title ('Tax Invoice'), invoice number, and date of issue
2. Supplier Details: Full registered name, trading name if applicable, physical business address, VAT registration number, and contact information
3. Customer Details: Client's full registered name, physical address, VAT registration number (if registered)
4. Supply Details: Description of goods/services supplied, quantity, unit price excluding VAT, and date of supply
5. Calculation Section: Subtotal before VAT, VAT amount (with rate specified), and total amount payable
6. Payment Information: Banking details, payment terms, and due date
7. Legal Notice: Standard statement confirming this is a valid tax invoice as per VAT Act
1. Purchase Order Reference: Include when customer has provided a PO number or reference
2. Delivery Details: Required when delivery address differs from customer address
3. Foreign Currency Details: Include for international transactions, showing exchange rate and equivalent ZAR amount
4. Trade Discount: When applicable, showing any discounts applied to the transaction
5. Zero-Rating Declaration: Required for zero-rated supplies under VAT Act
6. Export Documentation: Required for export sales, including export permit numbers and customs references
1. Detailed Item Breakdown: When multiple items are being invoiced, providing detailed specifications and individual costs
2. Time Sheet: For service-based invoices where time-based billing is used
3. Delivery Note: Proof of delivery documentation when physical goods are supplied
4. Exchange Rate Calculation: For foreign currency transactions, showing detailed currency conversion calculations
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