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An Extension Letter is a crucial document used in South African business practice to formally extend the duration of an existing contractual arrangement. This document type is particularly relevant when parties wish to continue their business relationship under the same terms and conditions as their original agreement, but with a modified duration. The Extension Letter must comply with South African contract law principles and may need to address requirements under various legislative frameworks depending on the nature of the underlying agreement. It typically includes reference to the original agreement, clear specification of the new term duration, confirmation of unchanged terms, and proper execution blocks for all parties. This document type is commonly used across various sectors and is especially valuable when businesses need to maintain continuity in their contractual relationships without negotiating entirely new agreements.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Full name and address of the recipient party

3. Subject Line: Clear reference to the original agreement and purpose of extension

4. Original Agreement Reference: Details of the agreement being extended, including original date and parties

5. Extension Terms: Clear statement of the new termination date or extension period

6. Confirmation of Other Terms: Statement confirming all other terms remain unchanged

7. Execution Block: Signature blocks for all parties, including date and title of signatories