The Farewell Letter To A Person Who Is Leaving Employment is an essential professional document used in South African business contexts when an employee departs from an organization. This document serves multiple purposes: it formally acknowledges the end of the employment relationship, provides recognition of the employee's contributions, and maintains positive professional relationships. While not legally required under South African labor law, it complements formal termination documentation and should align with requirements under the Labour Relations Act and Basic Conditions of Employment Act. The letter typically follows the departure announcement or resignation acceptance and precedes the employee's last day. It can be used for various departure scenarios including resignations, retirements, or amicable terminations, and should be tailored to reflect the specific circumstances while maintaining professional standards and legal compliance.
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1. Letter Header: Company letterhead, date, and recipient's details
2. Salutation: Personal greeting to the employee
3. Opening Statement: Acknowledgment of their departure and expression of initial sentiments
4. Service Recognition: Summary of their tenure and key contributions to the organization
5. Expression of Gratitude: Specific thank you message highlighting valuable contributions
6. Future Wishes: Good wishes for their future endeavors
7. Closing Statement: Final professional goodbye and maintaining future connections
8. Sign-off: Professional closure with sender's name and position
1. Team Impact: Used when the employee had significant influence on team development or culture
2. Personal Anecdote: Include when there's a meaningful professional story to share, appropriate for long-term employees
3. Future Contact Details: Include when maintaining professional contact is desired and appropriate
4. Retirement Acknowledgment: Specific section for retirement cases, celebrating career milestone
5. Handover Information: Brief mention of transition arrangements, if relevant to broader team communication
1. Certificate of Service: Optional attachment confirming employment period and position held
2. Reference Letter: If agreed, a separate formal reference letter can be attached
3. Exit Checklist: If relevant, a reminder of outstanding administrative tasks
4. Contact Information Form: For recording employee's future contact details if mutually agreed
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