The One Off Invoice is a crucial business document used in South African commerce for single, non-recurring transactions. It serves as an official request for payment and a tax document, complying with South African legislation, particularly the Value Added Tax Act 89 of 1991 and the Income Tax Act 58 of 1962. This document type is essential for businesses of all sizes operating in South Africa, whether they are VAT-registered or not. The One Off Invoice must contain specific information required by law, including supplier details, customer information, clear itemization of goods or services, applicable tax calculations, and payment terms. It differs from recurring invoices as it represents a single, standalone transaction rather than a series of regular billings.
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1. Invoice Header: Company logo, 'Tax Invoice' label, unique invoice number, and date of issue
2. Supplier Details: Legal business name, registration number, VAT number, physical address, and contact information
3. Customer Details: Client's name/business name, VAT number (if applicable), billing address, and contact information
4. Invoice Summary: Brief description of goods/services, invoice total, and payment due date
5. Item Details: Itemized list of products/services, quantities, unit prices, and amounts
6. Calculation Summary: Subtotal, VAT amount, other applicable taxes, and total amount due
7. Payment Information: Bank account details, payment methods accepted, and payment reference requirements
8. Legal Notices: Standard invoice terms and statutory notices as required by South African law
1. Purchase Order Reference: Include when customer has provided a PO number or reference for their internal processes
2. Delivery Details: Add when goods are being delivered to a different address from billing address
3. Special Payment Terms: Include when offering non-standard payment terms or early payment discounts
4. VAT Zero-Rating Declaration: Required when items are zero-rated for VAT purposes
5. Foreign Currency Information: Include when invoice involves foreign currency, showing exchange rates and conversions
6. Special Instructions: Any specific handling, delivery, or usage instructions relevant to the goods/services
1. Detailed Specifications: Attached when complex products/services require detailed technical specifications
2. Delivery Note: Proof of delivery document attached for physical goods
3. Time Sheet: Attached for service-based invoices where time-based billing is used
4. Supporting Calculations: Detailed breakdowns for complex pricing or quantity calculations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Hospitality
Transportation
Agriculture
Mining
Real Estate
Financial Services
Consulting
Entertainment
Relevant Teams
Finance
Accounting
Sales
Administration
Operations
Tax
Billing
Revenue
Accounts Receivable
Treasury
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Clerk
Bookkeeper
Financial Controller
Sales Manager
Business Owner
Office Administrator
Chief Financial Officer
Billing Coordinator
Tax Specialist
Accounts Manager
Finance Director
Small Business Owner
Operations Manager
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