The Return To Work Risk Assessment is a crucial document required under South African workplace safety regulations, primarily governed by the Occupational Health and Safety Act (OHSA) No. 85 of 1993 and related legislation. This assessment becomes necessary when employees return to work after extended absences, medical leave, workplace injuries, or during significant workplace changes affecting health and safety conditions. The document serves as a systematic tool for identifying potential hazards, evaluating associated risks, and implementing appropriate control measures to ensure a safe working environment for returning employees. It includes detailed evaluations of physical workspace, job duties, necessary accommodations, and specific health and safety protocols. The assessment must be conducted in compliance with South African legal requirements and should be regularly reviewed and updated to reflect changing workplace conditions or new safety considerations.
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1. 1. Document Control: Information about the document version, date, approval status, and review schedule
2. 2. Purpose and Scope: Defines the purpose of the risk assessment and its scope of application
3. 3. Legislative Framework: Lists relevant South African legislation and regulations that govern the assessment
4. 4. Definitions and Abbreviations: Defines key terms and abbreviations used throughout the document
5. 5. Risk Assessment Methodology: Explains the methodology used to identify and evaluate risks
6. 6. Workplace Overview: Description of the workplace environment, departments, and general working conditions
7. 7. Hazard Identification: Systematic identification of potential hazards in the workplace
8. 8. Risk Evaluation: Assessment of identified risks including likelihood and severity
9. 9. Control Measures: Detailed description of measures to minimize or eliminate identified risks
10. 10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures
11. 11. Roles and Responsibilities: Defines responsibilities of management, supervisors, and employees
12. 12. Emergency Procedures: Procedures to follow in case of emergencies or incidents
13. 13. Training Requirements: Specifies required training for employees returning to work
14. 14. Documentation and Record Keeping: Requirements for maintaining records related to the risk assessment
1. Industry-Specific Hazards: Additional section for industries with unique hazards (e.g., mining, construction, healthcare)
2. COVID-19 Specific Measures: Section specifically addressing COVID-19 risks and controls, required if returning after COVID-related absence
3. Disability Accommodation: Section addressing specific accommodations for employees returning with disabilities
4. Remote Work Considerations: Section for hybrid work arrangements where part of work is conducted remotely
5. Medical Surveillance Program: Required for workplaces with ongoing health monitoring requirements
6. Personal Protective Equipment (PPE): Detailed section on PPE requirements, necessary for high-risk environments
7. Psychological Health Considerations: Section addressing mental health and psychosocial risks, particularly relevant for long-term absence returns
1. Schedule A: Risk Assessment Matrix: Template for risk evaluation showing likelihood and severity scales
2. Schedule B: Hazard Checklist: Comprehensive checklist of potential workplace hazards
3. Schedule C: Control Measure Implementation Plan: Template for documenting and tracking implementation of control measures
4. Schedule D: Employee Return to Work Plan Template: Individual employee return to work planning template
5. Schedule E: Health Screening Form: Template for health screening questionnaires
6. Appendix 1: Relevant Legislation Excerpts: Key excerpts from relevant South African legislation
7. Appendix 2: Emergency Contact Information: List of emergency contacts and procedures
8. Appendix 3: Training Record Templates: Templates for documenting completed training requirements
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