The Acceptance Letter for Termination of Contract is a critical document used in the United Arab Emirates when formally acknowledging and accepting an employee's resignation or agreeing to a mutual employment termination. This document is essential for compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021) and serves multiple purposes: it confirms the termination date, outlines the notice period arrangements, addresses final settlements, and documents any post-employment obligations. The letter should be issued promptly after receiving a resignation or reaching a mutual termination agreement, providing clear written confirmation of the termination terms. It helps prevent future disputes by clearly documenting the agreed terms and conditions of the employment termination while ensuring all legal requirements under UAE law are met.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Addressee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is an acceptance of contract termination
4. Acknowledgment of Termination Request: Reference to the employee's termination request letter and its date
5. Confirmation of Termination Date: Clear statement of the agreed last working day
6. Notice Period Confirmation: Confirmation of notice period and how it will be served or handled
7. Final Settlement Terms: Overview of end-of-service benefits, final salary, and other entitlements
8. Company Property Return: Requirements for returning company assets and documents
9. Closure Statement: Formal closing of the employment relationship
10. Signature Block: Space for authorized signatory details and signature
1. Non-Compete Reminder: Include when the original employment contract contains non-compete clauses that will remain in effect
2. Confidentiality Obligations: Include when there's a need to remind about ongoing confidentiality obligations
3. Handover Requirements: Include when there are specific projects or responsibilities that need formal handover
4. Reference Provision: Include when agreeing to provide employment references
5. Outstanding Leave Balance: Include when there are vacation days to be settled
6. Visa and Immigration Status: Include for expatriate employees requiring visa cancellation
7. Medical Insurance Extension: Include if there's any continuation of medical benefits
1. Final Settlement Calculation: Detailed breakdown of all financial settlements including salary, gratuity, and other benefits
2. Company Property Checklist: List of company assets to be returned before final clearance
3. Handover Document: Detailed list of projects, tasks, and responsibilities to be handed over
4. Clearance Form: Standard company clearance form listing all departments that need to provide clearance
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Banking & Financial Services
Technology
Real Estate
Construction
Healthcare
Retail
Manufacturing
Professional Services
Education
Hospitality
Energy
Transportation & Logistics
Media & Communications
Government & Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Corporate Secretariat
Employee Relations
Operations
Management
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
HR Business Partner
HR Operations Manager
Personnel Manager
Employee Relations Manager
Department Head
Line Manager
Managing Director
CEO
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