A Board Resolution For Signing Authority is a critical corporate governance document used in the United Arab Emirates to formally delegate signing powers to specific individuals within an organization. It is typically required when a company needs to authorize certain individuals to execute documents, enter into contracts, handle banking transactions, or represent the company in various business dealings. The resolution must comply with UAE Federal Law No. 32 of 2021 and other relevant regulations, particularly if the company operates in a free zone. This document is essential for establishing clear lines of authority, maintaining corporate governance standards, and facilitating efficient business operations while protecting the company's interests through proper delegation of powers. The resolution should be regularly reviewed and updated to reflect any changes in the organization's structure or requirements.
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1. Company Information: Full legal name of the company, its registration number, and registered office address as per trade license
2. Meeting Details: Date, time, location of the board meeting, and confirmation of quorum
3. Attendees: List of board members present and absent, including their positions
4. Recitals: Background information explaining the need for the signing authority resolution
5. Resolution Statement: Clear statement that the resolution has been passed by the board
6. Authorized Signatory Details: Full names, positions, passport numbers, and Emirates ID numbers of appointed signatories
7. Scope of Authority: Detailed description of the signing powers being granted, including any financial limits
8. Duration: Period for which the signing authority is valid
9. Execution Requirements: Specific requirements for valid execution of documents (e.g., single/joint signatures)
10. Certification: Statement certifying the resolution as true and accurate, signed by the Chairman/Company Secretary
1. Revocation of Previous Authorities: Include when this resolution supersedes previous signing authorities
2. Special Conditions: Add when there are specific conditions or restrictions on the signing authority
3. Banking Powers: Include when the signing authority extends to banking operations
4. Digital Signature Authorization: Add when authorizing the use of electronic or digital signatures
5. Territorial Limitations: Include when the signing authority is limited to specific geographic regions
6. Delegation Powers: Add when authorized signatories are permitted to delegate their authority
1. Schedule 1 - List of Authorized Signatories: Detailed matrix of authorized signatories with their specimen signatures
2. Schedule 2 - Financial Limits Matrix: Table showing financial thresholds and required signature combinations
3. Schedule 3 - Document Categories: List of document types and corresponding authorization requirements
4. Appendix A - Copy of Trade License: Certified copy of the company's valid trade license
5. Appendix B - Identity Documents: Copies of authorized signatories' passport and Emirates ID
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