The Late Fee Invoice Template is a crucial document used when a business needs to formally charge late payment fees on overdue accounts in the UAE market. It is designed to comply with UAE Federal Law No. 18 of 1993 (Commercial Transactions Law) and UAE VAT legislation, ensuring that late fee charges are properly documented and legally enforceable. This template should be used when payment deadlines have been missed and the original agreement permits the charging of late fees. It includes essential elements such as original invoice references, clear calculation methodologies for late fees, VAT implications where applicable, and payment instructions. The document serves both as a formal payment request and as a legal record of late fee charges, making it particularly important for audit trails and potential dispute resolution under UAE jurisdiction.
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1. Invoice Header: Company details including trade license number, tax registration number (TRN), and contact information
2. Client Information: Complete details of the client including name, address, TRN (if applicable), and contact information
3. Original Invoice Reference: Details of the original unpaid invoice including invoice number, date, and original amount
4. Late Fee Calculation: Detailed breakdown of late fee calculation showing number of days overdue, applicable rate, and total late fee amount
5. Total Amount Due: Clear statement of total amount including original invoice amount, late fees, and VAT (if applicable)
6. Payment Terms: Payment deadline and accepted payment methods compliant with UAE banking regulations
7. Legal Notice: Standard text regarding the legal basis for late fee charges under UAE law
1. VAT Breakdown: Detailed VAT calculations - required only if the company is VAT registered and late fees are subject to VAT
2. Payment History: Summary of previous partial payments made - include only if partial payments have been received
3. Interest Calculation: Separate section for interest charges - include only if charging both late fees and interest as per agreement
4. Multiple Currency Conversion: Currency conversion details - required only for international transactions
5. Previous Notice Reference: References to previous late payment notices - include if this is not the first notice
1. Schedule A - Late Fee Calculation Method: Detailed explanation of how late fees are calculated, including the rate structure and calculation formula
2. Schedule B - Payment History: Comprehensive record of all payments and attempts to collect (if applicable)
3. Appendix 1 - Original Invoice Copy: Copy of the original unpaid invoice(s)
4. Appendix 2 - Terms and Conditions: Copy of relevant payment and late fee terms from the original agreement
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