The Balance Invoice is a specialized financial document used in Austrian business transactions to provide a comprehensive reconciliation of accounts between parties. This document type is particularly important when there have been multiple transactions, partial payments, or ongoing services that require final settlement. The Balance Invoice must comply with Austrian commercial and tax legislation, including the Umsatzsteuergesetz (VAT Act) and Unternehmensgesetzbuch (Commercial Code). It typically includes detailed calculations showing previous payments, current charges, applicable VAT, and the final balance due. This document type is essential for maintaining accurate financial records, ensuring tax compliance, and providing clear documentation of payment reconciliation for both parties involved in the transaction.
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1. Header Information: Company details including name, address, VAT ID number, and commercial register information of both the issuer and recipient
2. Invoice Details: Invoice number, date of issue, and payment terms
3. Reference Information: Previous invoice references, credit note references if applicable
4. Service/Delivery Overview: Summary of services or goods delivered, including delivery dates and locations
5. Balance Calculation: Detailed calculation showing previous payments, current charges, and final balance
6. Tax Summary: VAT rates applied, tax amounts per rate, and total tax amount
7. Payment Information: Bank details, payment methods, and due date
8. Legal Notices: Mandatory legal information including payment terms and applicable law
1. Discount Information: Include when early payment or other discounts apply
2. Currency Exchange: Required when invoice involves multiple currencies
3. Special VAT Rules: Include when reverse charge mechanism or special VAT rules apply
4. Contact Information: Additional contact details for queries or disputes
5. Purchase Order Reference: Include when invoice relates to specific purchase orders
6. Delivery Notes: Include when physical goods are involved with specific delivery terms
1. Detailed Service Breakdown: Itemized list of services/goods with individual prices and quantities
2. Payment History: Detailed list of all previous payments and invoices being reconciled
3. Time Records: If services are time-based, detailed time sheets or time records
4. Rate Cards: Applicable rate cards or price lists referenced in the calculations
5. Supporting Documents: Delivery receipts, work confirmations, or other relevant documentation
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Construction
Manufacturing
Information Technology
Consulting
Legal Services
Engineering
Wholesale Trade
Retail
Healthcare
Transportation and Logistics
Real Estate
Financial Services
Relevant Teams
Finance
Accounting
Billing
Treasury
Tax
Revenue
Credit Control
Accounts Receivable
Financial Planning
Financial Operations
Relevant Roles
Accounts Receivable Manager
Finance Director
Accounting Manager
Financial Controller
Billing Specialist
Tax Manager
Credit Controller
Finance Manager
Accounts Manager
Chief Financial Officer
Billing Coordinator
Treasury Manager
Revenue Accountant
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