The Invoice Schedule is a essential document used to formalize and standardize billing arrangements between parties conducting business in Austria. It is typically implemented as part of a broader commercial agreement or can stand alone for specific billing arrangements. The document ensures compliance with Austrian commercial law, particularly the Unternehmensgesetzbuch (UGB) and Umsatzsteuergesetz (UStG), while establishing clear procedures for invoice submission, processing, and payment. The Invoice Schedule is particularly important in business relationships involving regular or recurring billing, complex fee structures, or specific invoicing requirements. It includes detailed provisions for invoice content, submission methods, payment terms, and dispute resolution, helping parties maintain efficient and compliant billing practices.
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1. Invoice Details: Specifies required content for invoices including company details, VAT numbers, and mandatory invoice elements per Austrian law
2. Invoice Submission Process: Details how and when invoices should be submitted, including format requirements (paper/electronic) and submission channels
3. Payment Terms: Specifies payment deadlines, accepted payment methods, and currency
4. Billing Frequency: Defines the timing and frequency of invoice submissions
5. Invoice Queries and Disputes: Outlines the process for handling invoice-related queries and dispute resolution procedures
6. Record Keeping: Specifies requirements for maintaining invoice records in compliance with Austrian regulations
1. Electronic Invoicing Requirements: Required when parties agree to use electronic invoicing, specifying technical requirements and protocols
2. Special Billing Arrangements: Used when there are project-specific or milestone-based billing requirements
3. Currency Exchange: Include when dealings involve multiple currencies and exchange rate calculations
4. Tax Compliance: Additional section for complex tax arrangements or cross-border transactions
5. Volume Discounts: Include when billing includes volume-based pricing or discount structures
6. Performance Metrics: Required when invoicing is tied to specific performance indicators or service levels
1. Fee Schedule: Detailed breakdown of fees, rates, and pricing structures
2. Invoice Template: Sample invoice format showing required fields and layout
3. Contact Matrix: List of relevant contact persons for invoice processing and queries
4. Service Level Requirements: Details of any service levels that affect invoicing or payment terms
5. Electronic Invoicing Technical Specifications: Technical details for e-invoicing if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Information Technology
Manufacturing
Construction
Healthcare
Retail
Wholesale
Consulting
Financial Services
Telecommunications
Utilities
Real Estate
Transportation
Logistics
Relevant Teams
Finance
Accounting
Accounts Payable
Accounts Receivable
Treasury
Procurement
Commercial Operations
Contract Administration
Tax
Legal
Operations
Relevant Roles
Finance Manager
Accounts Payable Manager
Accounts Receivable Manager
Financial Controller
Billing Coordinator
Accounting Manager
Commercial Manager
Contract Administrator
Finance Director
Treasury Manager
Credit Controller
Financial Analyst
Procurement Manager
Billing Specialist
Tax Manager
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