The Time and Material Invoice is essential for businesses operating in Austria that provide services and materials on a variable cost basis. This document type is particularly useful when the exact scope of work cannot be predetermined, requiring detailed documentation of actual time spent and materials consumed. The invoice must comply with Austrian taxation requirements, including proper VAT documentation (UStG), and adhere to the Austrian Commercial Code (UGB) for business transactions. It serves as both a billing document and a record of work performed, typically used in professional services, construction, consulting, and technology sectors where project costs are calculated based on actual resource utilization rather than fixed prices.
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1. Invoice Header: Contains mandatory invoice information including unique invoice number, date, and VAT registration numbers
2. Supplier Details: Full legal name, address, registration numbers, and bank details of the service provider
3. Client Details: Full legal name, address, and any relevant registration numbers of the client
4. Project Information: Project reference number, name, and period of service delivery
5. Time Records: Detailed breakdown of hours worked, including dates, personnel categories, rates, and total time charges
6. Materials Used: Itemized list of materials with quantities, unit prices, and total material costs
7. Summary of Charges: Total charges broken down by category (time, materials, other charges)
8. VAT Information: VAT rate applied, VAT amount, and total amount including VAT
9. Payment Terms: Due date, payment methods, and any early payment discounts or late payment penalties
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Contract Reference: Reference to master agreement or contract when invoice is part of a larger contractual arrangement
3. Additional Expenses: Section for travel, accommodation, or other reimbursable expenses when applicable
4. Discount Details: When special discounts or promotional rates are applied
5. Foreign Currency Information: Include when billing in multiple currencies or when exchange rates are relevant
6. Special Instructions: Any specific billing or payment instructions required by the client
1. Time Sheet Details: Detailed breakdown of time entries, including daily logs and approvals
2. Materials Breakdown: Detailed list of materials with specifications and delivery information
3. Rate Card: Applicable rates for different personnel categories and material pricing
4. Expense Receipts: Copies of receipts and supporting documentation for expenses claimed
5. Change Order References: List of approved change orders affecting the invoiced amount
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Construction
Engineering
Professional Services
Management Consulting
Legal Services
Architecture
Industrial Services
Healthcare Services
Research and Development
Technical Services
Environmental Services
Relevant Teams
Finance
Accounting
Project Management
Operations
Commercial
Legal
Administration
Tax
Client Services
Billing
Accounts Receivable
Accounts Payable
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Project Manager
Contract Administrator
Financial Controller
Billing Coordinator
Account Manager
Operations Manager
Chief Financial Officer
Accounts Payable Manager
Tax Accountant
Business Development Manager
Commercial Manager
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