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The Business Contract Letter is a fundamental document in Austrian commercial practice, used to formalize business relationships and document commercial arrangements between parties. It combines elements of formal business correspondence with legally binding contractual terms, making it a crucial tool for business communications in Austria. The document must comply with Austrian legal requirements, including the Austrian Commercial Code (UGB), Civil Code (ABGB), and relevant EU regulations. It is particularly useful for establishing or modifying business relationships, confirming commercial terms, or documenting specific business arrangements. The Business Contract Letter format is designed to be more concise than full commercial contracts while maintaining legal validity and enforceability under Austrian law.

1. Letterhead Information: Company details including full legal name, address, registration number, and VAT ID as required by Austrian law

2. Recipient Details: Full name, title, company name, and complete address of the recipient

3. Date and Reference: Current date and any relevant reference numbers or identifiers

4. Subject Line: Clear indication of the letter's purpose and any contract reference numbers

5. Salutation: Formal business greeting appropriate to the recipient's title and position

6. Opening Statement: Introduction stating the purpose of the letter and any reference to previous communications

7. Main Business Terms: Clear statement of the key business terms, obligations, and commitments

8. Financial Terms: Details of pricing, payment terms, and any financial conditions

9. Timeline: Key dates, deadlines, and duration of the business arrangement

10. Closing Statement: Summary and call to action or next steps

11. Signature Block: Authorized signatory details including name, title, and company stamp if required