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The Confirmation Letter Form is a essential business document widely used in Austrian commercial practice to formally document verbal agreements, negotiations, or business arrangements. This document type derives its legal significance from Austrian commercial law principles, particularly the concept of 'kaufmännisches Bestätigungsschreiben' under the Austrian Commercial Code (UGB). It serves multiple purposes: documenting agreed terms, preventing future disputes, and creating a clear record of business arrangements. The Confirmation Letter Form is particularly important in Austrian business practice as it can become legally binding if the recipient doesn't promptly object to its contents. It typically includes references to prior communications, clear statements of what is being confirmed, and any relevant terms or conditions discussed. This document type is commonly used following business meetings, telephone conversations, or negotiations to ensure all parties have a shared understanding of what was agreed.

1. Letter Header: Company letterhead, date, reference number, and formal business address of recipient

2. Subject Line: Clear indication of the topic being confirmed (Betreff)

3. Salutation: Formal greeting to the recipient

4. Reference to Prior Communication: Specific mention of the previous discussion, meeting, or agreement being confirmed, including dates and participants

5. Confirmation Statement: Clear and unambiguous statement of what is being confirmed

6. Key Terms: Summary of the essential points or terms being confirmed

7. Next Steps: Any required actions or follow-up items

8. Closing: Professional closing statement, signature block, and company details