The Release of Information Form for Rental History is a crucial document in the Australian rental property sector, designed to facilitate the sharing of tenant rental history information while maintaining compliance with privacy laws and regulations. This form is typically used when a prospective tenant is applying for a new rental property and the new landlord or property manager needs to verify their rental history. It provides a formal mechanism for previous landlords or property managers to share relevant information about the tenant's rental conduct, payment history, and property care. The document must comply with the Privacy Act 1988 (Cth), relevant state-specific residential tenancy laws, and the Australian Privacy Principles, ensuring that personal information is handled appropriately and with explicit consent.
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1. Tenant Information: Full legal name, current address, phone number, email, and any other relevant contact information of the tenant whose rental history is being requested
2. Previous Property Details: Address and dates of previous tenancy for which information is being requested
3. Information Release Authorization: Clear statement of what information the tenant authorizes to be released, including rent payment history, property condition, lease compliance, etc.
4. Requesting Party Details: Information about the party requesting the rental history (typically a prospective landlord or property manager)
5. Duration of Authorization: Specific timeframe for which this release authorization remains valid
6. Privacy Notice: Statement regarding how the information will be used and protected, in compliance with the Privacy Act 1988
7. Execution Block: Signature sections for the tenant, including date and witness if required
1. Additional Contact Persons: Section for alternative contact details or authorized representatives, used when tenant wants to designate others who can act on their behalf
2. Specific Exclusions: Section listing any specific information that the tenant does NOT authorize to be released, used when tenant wants to restrict certain aspects of their rental history
3. Electronic Communication Consent: Additional consent for electronic transmission of information, used when information may be shared via email or other electronic means
4. Multiple Property Authorization: Section for listing multiple previous rental properties, used when tenant needs to authorize release of information for more than one previous residence
1. Schedule A - Types of Information Authorized: Detailed checklist of specific information types that can be released (e.g., payment history, maintenance requests, lease violations, etc.)
2. Schedule B - Authorized Recipients: List of specific parties authorized to receive the information, if multiple recipients are involved
3. Appendix 1 - Privacy Policy Summary: Summary of relevant privacy policies and tenant rights regarding their personal information
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Property Leasing
Rental Services
Property Investment
Relevant Teams
Property Management
Leasing
Legal
Compliance
Operations
Administration
Risk Management
Tenant Relations
Documentation
Records Management
Relevant Roles
Property Manager
Leasing Agent
Real Estate Agent
Tenancy Manager
Compliance Officer
Legal Counsel
Property Management Administrator
Rental Officer
Operations Manager
Risk Management Officer
Tenant Relations Coordinator
Property Services Manager
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