The Student Photo Release Form is a critical legal document used by Australian educational institutions to obtain and document consent for photographing students and using these images. This document is essential when schools wish to use student photographs for various purposes such as yearbooks, websites, marketing materials, or social media. It ensures compliance with the Privacy Act 1988 (Cth), state education regulations, and child protection laws. The form should be obtained before any photographs are taken or used, and typically remains valid for a specified period or until revoked. For students under 18, parent or guardian consent is mandatory. The document includes clear specifications about how and where photographs can be used, privacy protections, and any limitations on usage.
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1. Parties: Identifies the educational institution and the student (and parent/guardian if student is under 18)
2. Background: Explains the purpose of the photo release form and the context in which photographs will be taken
3. Definitions: Defines key terms such as 'Photographs', 'Licensed Uses', 'Publication Materials', 'Territory'
4. Consent and Grant of Rights: Core section where permission is granted for photograph taking and usage
5. Scope of Usage: Details the specific ways photographs may be used (e.g., website, brochures, social media)
6. Term and Territory: Specifies how long the release is valid for and where the photos can be used geographically
7. Privacy Acknowledgment: Acknowledges privacy rights and how personal information will be protected
8. Execution: Signature block for all parties, including witness signatures if required
1. Revocation Rights: Include when offering the option to withdraw consent in the future
2. Commercial Usage: Include if photos might be used for commercial purposes beyond educational promotion
3. Compensation: Include if any payment or consideration is being offered for the photo usage
4. Special Restrictions: Include if the student/guardian wants to specify any restrictions on photo usage
5. Medical/Special Considerations: Include if there are any medical or personal circumstances affecting photo usage
1. Schedule 1 - Photograph Specifications: Details of when and where photographs will be taken, types of photographs
2. Schedule 2 - Approved Usage Examples: List of specific approved uses with examples
3. Appendix A - Student Information Form: Form for collecting relevant student details and any special considerations
4. Appendix B - Parent/Guardian Consent Form: Separate detailed consent form for parents/guardians of minors
Relevant legal definitions
Clauses
Relevant Industries
Education
Photography
Marketing
Media
Publishing
Non-profit
Sports and Recreation
Arts and Culture
Childcare
Youth Services
Relevant Teams
Legal
Marketing
Communications
Administration
Student Services
Compliance
Media Production
Publications
Social Media
Events
Relevant Roles
School Principal
Marketing Manager
Communications Director
School Administrator
Legal Counsel
Privacy Officer
Photography Coordinator
Events Manager
Publications Manager
Social Media Coordinator
Compliance Officer
Educational Program Director
Student Services Manager
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