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Volunteer Advisory Board Agreement

Volunteer Advisory Board Agreement Template for Australia

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Key Requirements PROMPT example:

Volunteer Advisory Board Agreement

"I need a Volunteer Advisory Board Agreement for our environmental non-profit organization that includes strong confidentiality provisions and allows for both in-person and virtual board meetings, with the term starting from March 1, 2025."

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Document background
The Volunteer Advisory Board Agreement is essential for organizations seeking to formalize relationships with voluntary advisors while complying with Australian legislation. This document is typically used when organizations wish to benefit from external expertise without creating employment relationships or incurring regular compensation obligations. It addresses key aspects such as volunteer protection laws, governance requirements, and risk management while clearly defining the advisory nature of the role. The agreement is particularly relevant for non-profits, startups, and organizations seeking strategic guidance, incorporating necessary provisions for confidentiality, intellectual property protection, and liability coverage in accordance with Australian federal and state regulations.
Suggested Sections

1. Parties: Identifies the organization and the volunteer board member, including their full legal names and contact details

2. Background: Explains the context of the agreement, the organization's purpose, and the general nature of the advisory board

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Appointment and Term: Specifies the appointment to the advisory board, term length, and renewal/termination conditions

5. Role and Responsibilities: Details the advisory board member's duties, expected contribution, and time commitments

6. Voluntary Nature of Role: Explicitly states the unpaid, voluntary nature of the position and confirms no employment relationship

7. Meeting Requirements: Outlines meeting frequency, attendance requirements, and participation expectations

8. Confidentiality: Defines confidential information and establishes obligations for maintaining confidentiality

9. Intellectual Property: Addresses ownership and rights regarding any intellectual property created during the advisory role

10. Conflicts of Interest: Establishes procedures for declaring and managing potential conflicts of interest

11. Liability and Indemnification: Details liability protection and indemnification provisions for volunteer board members

12. Termination: Specifies conditions and procedures for ending the advisory board relationship

13. General Provisions: Includes standard legal clauses such as governing law, amendments, and notices

Optional Sections

1. Expenses: Include when the organization will reimburse certain expenses incurred by board members

2. Insurance Coverage: Include when specific insurance coverage is provided for board members

3. Non-Competition: Include when advisory board members need to be restricted from certain competitive activities

4. Media and Public Relations: Include when board members may interact with media or represent the organization publicly

5. Remote Participation: Include when virtual attendance and electronic communications are permitted for meetings

6. Professional Development: Include when the organization provides training or development opportunities

7. Succession Planning: Include when specific provisions for transitioning roles are needed

Suggested Schedules

1. Schedule 1 - Board Charter: Details the advisory board's purpose, structure, and governance framework

2. Schedule 2 - Code of Conduct: Outlines expected behavior, ethics, and professional standards for board members

3. Schedule 3 - Meeting Procedures: Specifies detailed procedures for conducting board meetings and making recommendations

4. Schedule 4 - Expense Policy: If applicable, details allowable expenses and reimbursement procedures

5. Schedule 5 - Conflict of Interest Declaration Form: Template for declaring potential conflicts of interest

6. Appendix A - Organization Structure: Diagram showing how the advisory board fits within the organization

7. Appendix B - Strategic Plan Summary: Overview of organization's strategic direction to guide advisory activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses






























Relevant Industries

Non-profit

Education

Healthcare

Technology

Social Services

Environmental

Arts and Culture

Community Development

Research and Development

Professional Services

Start-ups

Social Enterprise

Religious Organizations

Sports and Recreation

Industry Associations

Relevant Teams

Legal

Governance

Executive

Administration

Compliance

Risk Management

Operations

Corporate Affairs

Company Secretariat

Relevant Roles

CEO

Managing Director

Executive Director

Board Chair

Company Secretary

Legal Counsel

Governance Officer

Compliance Manager

Risk Manager

Operations Director

Program Director

volunteer Advisor

Non-Executive Director

Board Member

Advisory Board Member

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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