The Appraisal Letter is a crucial human resources document used in Belgian employment contexts to formally document and communicate employee performance evaluations. It is typically issued following structured performance review meetings and serves multiple purposes: documenting performance against set objectives, identifying development needs, setting future goals, and potentially determining compensation adjustments. The document must comply with Belgian employment law, including privacy regulations and data protection requirements under GDPR. It forms part of the employee's personnel file and can be referenced for future career decisions, legal compliance, and tracking professional development. The timing and frequency of Appraisal Letters often align with the company's performance review cycle, whether annual, semi-annual, or quarterly.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Employee Information: Full name, position, department, and employee ID of the person being evaluated
3. Review Period: Clear statement of the time period covered by the appraisal
4. Overall Performance Assessment: Summary of the employee's general performance level and achievement of objectives
5. Key Achievements: Specific accomplishments and contributions during the review period
6. Areas for Development: Identified areas where improvement is needed or skills can be enhanced
7. Future Objectives: Clear outline of goals and expectations for the next review period
8. Acknowledgment Section: Space for signatures of both evaluator and employee, confirming discussion of the appraisal
1. Salary Review: Details of any salary adjustments resulting from the appraisal - include when compensation changes are part of the review
2. Training Recommendations: Specific training or development activities suggested - include when concrete development plans are being proposed
3. Performance Improvement Plan: Detailed plan for addressing performance issues - include only when significant improvement is required
4. Promotion/Role Change: Details of any position changes - include when the appraisal results in role modifications
5. Employee Comments: Dedicated section for employee's written response - include when company policy allows for written feedback
1. Performance Metrics Summary: Detailed breakdown of performance scores across different evaluation criteria
2. Project Completion Report: List and status of major projects during the review period
3. Competency Assessment Form: Detailed evaluation of specific job-related competencies
4. Development Plan Template: Structured template for recording agreed-upon development activities and timelines
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