The CCTV Privacy Notice is a mandatory document required whenever an organization operates video surveillance systems in Belgium. This document type ensures compliance with the Belgian Camera Act, the Belgian Data Protection Act, and the EU GDPR. Organizations must display this notice wherever CCTV cameras are in operation, informing data subjects about the processing of their personal data through video surveillance. The notice must be easily accessible and understandable, providing essential information about the purpose of surveillance, retention periods, and data subject rights. Special considerations apply when implementing CCTV in workplace settings, requiring additional information under Collective Labour Agreement No. 68.
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1. Data Controller Information: Identity and contact details of the organization operating the CCTV system
2. Purpose of Surveillance: Clear explanation of why CCTV cameras are installed and their intended purposes
3. Legal Basis: Legal grounds for processing personal data through CCTV under GDPR and Belgian law
4. Camera Locations: General information about where cameras are installed and areas under surveillance
5. Data Retention: How long footage is kept before being automatically deleted
6. Security Measures: Overview of measures taken to protect recorded footage
7. Data Sharing: Information about who has access to footage and circumstances under which it may be shared
8. Your Rights: Explanation of data subject rights under GDPR and how to exercise them
9. Contact Information: How to contact the organization and Data Protection Officer for queries or concerns
1. Employee Specific Information: Additional information required under CLA No. 68 when CCTV is used in workplace settings
2. Special Processing Activities: Required when cameras have additional capabilities like facial recognition or automatic tracking
3. International Transfers: Required if CCTV footage may be transferred outside the EEA
4. Automated Decision Making: Required if CCTV system involves automated decision making or profiling
5. Language Options: Required in linguistically diverse areas of Belgium to provide notice in multiple languages
1. Camera Location Map: Visual representation showing locations of all CCTV cameras
2. Pictograms: Standard CCTV warning symbols and signs used on premises
3. Data Subject Rights Form: Template form for individuals to exercise their GDPR rights
4. Access Request Procedure: Detailed procedure for requesting access to CCTV footage
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