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Property Service Agreement

Property Service Agreement Template for Belgium

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Key Requirements PROMPT example:

Property Service Agreement

"I need a Property Service Agreement under Belgian law for managing a portfolio of five commercial office buildings in Brussels, with comprehensive maintenance services including 24/7 emergency response, starting from March 1, 2025, with specific emphasis on sustainability requirements and energy efficiency monitoring."

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Document background
The Property Service Agreement is a crucial document used in the Belgian property management sector to formalize the relationship between property owners/managers and service providers. This agreement is essential when engaging professional services for property maintenance, management, or specialized facility services. It must comply with Belgian federal law and regional regulations (Brussels-Capital, Flanders, and Wallonia), particularly regarding property management, service provision, and consumer protection. The document typically includes detailed service specifications, performance standards, payment terms, and compliance requirements specific to the Belgian market. It's designed to protect both parties' interests while ensuring transparent service delivery and quality standards. The agreement is particularly important for commercial and residential properties requiring regular maintenance, management, or specialized services.
Suggested Sections

1. Parties: Identification of the service provider and property owner/manager, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, including property details and purpose of the service arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including technical terms and property-specific terminology

4. Scope of Services: Detailed description of the services to be provided, including specific tasks, frequency, and quality standards

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Payment Terms: Service fees, payment schedule, invoicing requirements, and late payment consequences

7. Service Provider Obligations: Key responsibilities of the service provider, including compliance with laws, insurance requirements, and performance standards

8. Client Obligations: Responsibilities of the property owner/manager, including access provision and information sharing

9. Performance Standards: Quality metrics, KPIs, and minimum service levels to be maintained

10. Insurance and Liability: Required insurance coverage and allocation of risks between parties

11. Confidentiality: Protection of confidential information and data privacy requirements

12. Force Majeure: Circumstances excusing performance and related procedures

13. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction for disputes

14. General Provisions: Standard contractual provisions including notices, amendments, and severability

Optional Sections

1. Personnel Requirements: Specific requirements for service staff, including qualifications and security clearance (include when services involve on-site personnel)

2. Environmental Compliance: Specific environmental obligations and sustainability requirements (include for services with environmental impact)

3. Emergency Services: Procedures and response times for emergency situations (include for 24/7 service availability)

4. Subcontracting: Terms governing the use of subcontractors (include when subcontracting is permitted)

5. Equipment and Materials: Provisions regarding supply and maintenance of equipment (include when service provider supplies equipment)

6. Security Requirements: Specific security protocols and access requirements (include for sensitive properties)

7. Transition Services: Procedures for handover at start and end of contract (include for complex service arrangements)

8. Data Protection: Detailed GDPR compliance requirements (include when personal data processing is involved)

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of services, including frequency, methods, and quality standards

2. Schedule 2 - Property Details: Comprehensive description of the property/properties covered by the agreement

3. Schedule 3 - Pricing Schedule: Detailed fee structure, including base fees, additional services, and price adjustment mechanisms

4. Schedule 4 - Performance Metrics: Specific KPIs, measurement methods, and reporting requirements

5. Schedule 5 - Required Insurance: Detailed insurance requirements including types of coverage and minimum amounts

6. Schedule 6 - Contact Details: Key contacts for both parties, including emergency contacts and escalation procedures

7. Appendix A - Service Level Agreement: Detailed service levels and associated penalties/rewards

8. Appendix B - Health and Safety Requirements: Specific health and safety protocols to be followed

9. Appendix C - Required Forms and Reports: Templates for routine reports, incident reports, and other required documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

















































Clauses









































Relevant Industries

Real Estate

Property Management

Facility Management

Building Maintenance

Commercial Property

Residential Property

Property Investment

Property Development

Hospitality

Retail Property

Industrial Property

Office Space Management

Relevant Teams

Legal

Operations

Facility Management

Property Management

Procurement

Risk and Compliance

Real Estate

Asset Management

Contract Administration

Technical Services

Building Services

Property Development

Relevant Roles

Property Manager

Facility Manager

Real Estate Director

Operations Manager

Maintenance Supervisor

Contract Manager

Legal Counsel

Procurement Manager

Asset Manager

Building Services Manager

Property Portfolio Director

Compliance Officer

Risk Manager

Real Estate Investment Manager

Technical Services Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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