The Roommate Rental Agreement is essential for formalizing shared living arrangements in Belgium, where housing regulations vary by region (Brussels, Flanders, and Wallonia) since the 2018 regionalization of rental laws. This document is typically used when multiple unrelated individuals intend to share a residential property, establishing clear terms for cohabitation while ensuring compliance with relevant regional housing codes and federal civil law. It addresses crucial aspects such as individual and collective responsibilities, rent allocation, security deposits, and shared expenses. The agreement must be registered with local authorities within two months of signing, as required by Belgian law, and includes mandatory elements such as energy performance certificates and property condition reports. This document is particularly relevant for student housing, young professionals, and any situation where multiple tenants share living spaces.
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1. Parties: Identification of all roommates and the landlord, including full legal names, current addresses, and national registration numbers
2. Background: Brief context of the rental arrangement and acknowledgment of shared living intention
3. Definitions: Key terms used throughout the agreement including 'Common Areas', 'Private Spaces', 'Rent', 'Security Deposit'
4. Property Details: Full address and description of the rental property, including private and shared spaces
5. Term and Occupancy: Duration of the lease, start and end dates, and any renewal provisions
6. Rent and Payment Terms: Individual rent amounts, payment methods, due dates, and allocation of shared costs
7. Security Deposit: Amount, payment terms, and conditions for return of the security deposit
8. Utilities and Charges: Division of utility costs, payment responsibilities, and shared expense management
9. Use of Property: Rules for use of common areas and private spaces, maintenance responsibilities
10. House Rules: Basic rules for peaceful cohabitation, cleaning schedules, guest policies
11. Maintenance and Repairs: Responsibilities for property maintenance and procedure for reporting repairs
12. Termination: Conditions and procedures for ending the agreement, notice periods
13. Governing Law: Specification of Belgian law application and jurisdiction
1. Subletting: Rules and procedures for subletting, if permitted by the landlord
2. Pets: Include if pets are allowed, specifying conditions and responsibilities
3. Parking: Include if property includes parking spaces, detailing allocation and rules
4. Special Facilities: Include if property has special facilities like gym, storage, or laundry room
5. Room Rotation: Include if roommates agree to rotate rooms during the tenancy
6. Smoking Policy: Specific rules about smoking if not covered in general house rules
7. Study/Work From Home: Include specific provisions for using common spaces for work/study
8. Mediation Procedure: Optional procedure for resolving disputes between roommates
1. Inventory List: Detailed inventory of furnished items and their condition at move-in
2. Energy Performance Certificate: Mandatory energy performance certificate as required by Belgian law
3. Floor Plan: Layout of the property showing private and common areas
4. Cleaning Schedule: Detailed rotation of cleaning responsibilities for common areas
5. Utility Accounts: List of utility account numbers and service providers
6. Property Photos: Dated photographs documenting property condition at move-in
7. House Rules Detail: Comprehensive house rules agreed upon by all roommates
8. Rent Payment Schedule: Detailed breakdown of individual rent payments and due dates
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