The Commercial Property Management Agreement is essential for property owners seeking to delegate the management of their commercial properties to professional management companies in Canada. This agreement is typically used when a property owner wants to ensure professional management of their commercial real estate assets while maintaining clear oversight and control. It comprehensively outlines the property manager's duties, authority limits, compensation structure, and reporting obligations, all while ensuring compliance with Canadian federal and provincial regulations. The document becomes particularly important for properties with multiple tenants, complex operational requirements, or when the owner requires professional expertise in property management, maintenance, and tenant relations. It serves as the primary governing document for the ongoing relationship between the property owner and the management company, establishing clear expectations, responsibilities, and performance metrics.
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1. Parties: Identification of the property owner and the property management company, including full legal names and addresses
2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage the manager
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager and duration of the agreement, including renewal terms
5. Property Manager's Services: Comprehensive list of core services to be provided by the property manager
6. Manager's Authority: Scope of the manager's decision-making authority and spending limits
7. Owner's Responsibilities: Obligations of the property owner, including funding requirements and cooperation
8. Financial Management: Requirements for handling property income, expenses, and accounting procedures
9. Compensation: Management fees, payment terms, and reimbursable expenses
10. Insurance Requirements: Required insurance coverage for both parties
11. Indemnification: Mutual indemnification provisions and liability allocation
12. Termination: Conditions and procedures for terminating the agreement
13. Confidentiality: Protection of confidential information and trade secrets
14. Notice Provisions: Methods and requirements for formal communications between parties
15. General Provisions: Standard boilerplate clauses including governing law, assignment, and amendments
1. Environmental Compliance: Specific provisions for properties requiring environmental monitoring or compliance
2. Construction Management: Additional provisions for properties undergoing renovation or construction
3. Special Use Provisions: Specific requirements for specialized properties (e.g., medical facilities, industrial properties)
4. Emergency Response: Detailed procedures for handling various types of emergencies
5. Security Services: Specific provisions for properties requiring enhanced security measures
6. Green Building Compliance: Requirements for maintaining green building certifications or sustainability standards
7. Multi-Property Management: Additional terms for managing multiple properties under one agreement
1. Schedule A - Property Description: Detailed description of the managed property, including legal description and address
2. Schedule B - Services Specification: Detailed breakdown of all management services and responsibilities
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule D - Reporting Requirements: Templates and requirements for various reports and their frequency
5. Schedule E - Authorized Personnel: List of key personnel and their authority levels
6. Schedule F - Emergency Procedures: Detailed emergency response procedures and contact information
7. Schedule G - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements
8. Appendix 1 - Property Management Software: Specifications for property management software and reporting tools
9. Appendix 2 - Maintenance Standards: Detailed maintenance standards and procedures
10. Appendix 3 - Key Performance Indicators: Metrics and standards for evaluating management performance
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Property Management
Facility Management
Real Estate Investment
Commercial Property Development
Retail Property Management
Office Property Management
Industrial Property Management
Property Services
Professional Services
Relevant Teams
Legal
Real Estate
Operations
Facility Management
Property Management
Asset Management
Risk Management
Finance
Maintenance
Leasing
Tenant Relations
Compliance
Administrative Services
Relevant Roles
Property Manager
Asset Manager
Facility Manager
Real Estate Manager
Operations Director
Property Owner
Real Estate Investment Manager
Building Manager
Property Management Director
Leasing Manager
Maintenance Supervisor
Real Estate Attorney
Commercial Property Administrator
Chief Operating Officer
Real Estate Portfolio Manager
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