The Final Acceptance Certificate is a critical document in Canadian contract administration that marks the formal completion and acceptance of contracted works or deliverables. It is typically issued after a successful completion of the Defects Liability Period (also known as the maintenance period) and resolution of all identified deficiencies. This document is essential in both public and private sector contracts across Canada, where it serves multiple purposes: it triggers the release of any retained payments, formally initiates warranty periods, releases contractors from further performance obligations (except warranty obligations), and provides documentary evidence of project completion. The Final Acceptance Certificate must be drafted in compliance with Canadian federal and provincial contract laws, and often requires careful consideration of specific provincial requirements, particularly in construction and infrastructure projects where lien legislation applies.
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1. Project Identification: Details of the project, contract reference numbers, and relevant dates
2. Parties: Identification of the parties: contractor/supplier and client/owner
3. Reference Documents: List of all relevant contract documents, specifications, and previous certificates
4. Confirmation of Completion: Statement confirming that all works/deliverables have been completed according to contract requirements
5. Outstanding Items Resolution: Confirmation that all previously identified defects or incomplete items have been resolved
6. Warranties and Guarantees: Statement about the commencement of warranty periods and guarantee terms
7. Final Contract Price: Confirmation of the final contract sum including all variations and adjustments
8. Release of Obligations: Statement releasing parties from further obligations except warranty commitments
1. Performance Tests Results: Include when the contract requires specific performance testing before acceptance
2. Health and Safety Documentation: Required for projects involving safety-critical systems or infrastructure
3. Environmental Compliance: Include when project has specific environmental requirements or impacts
4. Training Completion: Required when the contract includes training obligations
5. As-Built Documentation: Include for construction or installation projects requiring final documentation
6. Intellectual Property Transfer: Include when the contract involves transfer of IP rights
1. Schedule A - Completion Checklist: Detailed checklist of all completed contract requirements
2. Schedule B - Snag List Resolution: Documentation of resolution of all identified defects or incomplete items
3. Schedule C - Final Cost Breakdown: Detailed breakdown of final contract costs including variations
4. Appendix 1 - Test Certificates: Copies of all relevant test certificates and inspection reports
5. Appendix 2 - Handover Documentation: List of all documentation transferred to the client
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Information Technology
Manufacturing
Energy
Telecommunications
Defense
Healthcare
Transportation
Industrial Engineering
Relevant Teams
Legal
Project Management Office
Operations
Quality Assurance
Commercial
Procurement
Engineering
Construction Management
Contract Administration
Risk Management
Relevant Roles
Project Manager
Contract Administrator
Commercial Manager
Quality Assurance Manager
Construction Manager
Procurement Manager
Technical Director
Operations Manager
Site Supervisor
Legal Counsel
Chief Engineer
Compliance Officer
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