The Final Payment Certificate (Construction) is a critical document used at the conclusion of construction projects in Canada, governed by provincial construction legislation and regulations. It serves as the formal certification that all construction work has been completed satisfactorily according to the contract requirements. This document is typically issued after the completion of any deficiency work, receipt of all required documentation, and confirmation that all subcontractors and suppliers have been paid. The certificate includes comprehensive financial details, including the original contract sum, all approved changes, previous payments, and final payment calculations. It also addresses the release of statutory holdbacks as required by provincial legislation. The document is essential for project closeout and triggers the release of final payment, making it a crucial tool in construction project management and financial administration.
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1. Project Identification: Details of the construction project including project name, address, and contract reference number
2. Parties: Identification of the Owner, Contractor, and Payment Certifier/Contract Administrator
3. Contract Reference: Reference to the original contract, including date and any amendments
4. Certification Statement: Formal statement certifying substantial completion and satisfaction of contract requirements
5. Payment Summary: Detailed breakdown of the final payment amount, including original contract sum, approved changes, and previous payments
6. Holdback Release: Confirmation of statutory holdback amounts and release authorization
7. Statutory Declaration: Confirmation that all subcontractors and suppliers have been paid
8. Signature Block: Space for authorized signatures and date of certification
1. Deficiency List Resolution: Confirmation that all previously identified deficiencies have been resolved - include when there were documented deficiencies
2. Warranty Information: Details of ongoing warranty obligations - include when specific warranty terms extend beyond standard requirements
3. Lien Status: Statement regarding any registered liens and their resolution - include when liens were registered during the project
4. Tax Adjustment: Specific GST/HST calculations and adjustments - include when tax arrangements were non-standard
5. Seasonal Work Completion: Details of any seasonal or weather-dependent work to be completed - include when applicable to project circumstances
1. Schedule A - Payment Calculation Detail: Detailed breakdown of final payment calculation including all change orders and adjustments
2. Schedule B - Statutory Declaration Form: Standard form of statutory declaration regarding payment of subcontractors and suppliers
3. Schedule C - Release of Liens: Copies of releases of liens or statutory declarations regarding liens
4. Schedule D - Completion Certificate: Copy of the substantial completion certificate and occupancy permit if applicable
5. Schedule E - Outstanding Claims Resolution: Documentation of resolution of any claims or disputes
6. Appendix 1 - Final As-Built Drawings List: List of all as-built drawings and documentation provided
7. Appendix 2 - Warranties and Guarantees: List of all warranties and guarantees applicable to the work
Relevant legal definitions
Clauses
Relevant Industries
Commercial Construction
Residential Development
Industrial Construction
Infrastructure Development
Healthcare Facilities
Educational Facilities
Retail Construction
Hotel and Hospitality
Government and Public Works
Mining and Resources
Transportation
Energy and Utilities
Relevant Teams
Legal
Finance
Project Management
Construction Management
Contract Administration
Procurement
Accounts Payable
Risk Management
Commercial
Quality Assurance
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Quantity Surveyor
Chief Financial Officer
Financial Controller
Project Accountant
Construction Site Supervisor
Project Director
Legal Counsel
Claims Manager
Commercial Manager
Finance Director
Procurement Manager
Cost Engineer
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