The Job Description Form is a crucial human resources document used in Canadian organizations to clearly define and document the requirements, responsibilities, and expectations of specific roles. It serves multiple purposes including recruitment, performance management, compensation analysis, and legal compliance. This document must align with both federal and provincial employment legislation, including the Canada Labour Code, Human Rights Act, and applicable provincial employment standards. It's typically created when establishing new positions, updating existing roles, or during organizational restructuring. The form includes essential information about the position, required qualifications, working conditions, and performance expectations, while ensuring compliance with employment equity and accessibility requirements. It acts as a foundational document for employee contracts, job postings, and performance evaluations.
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1. Position Information: Basic details including job title, department, reporting relationships, and employment status (full-time/part-time)
2. Company Overview: Brief description of the organization, its mission, and values
3. Position Summary: High-level overview of the role's purpose and its place within the organization
4. Essential Duties and Responsibilities: Detailed list of primary job functions and responsibilities
5. Required Qualifications: Essential education, experience, skills, and certifications needed
6. Physical Requirements: Physical demands and working conditions of the position
7. Work Environment: Description of the work setting, equipment used, and environmental conditions
8. Schedule and Hours: Expected working hours, shifts, and flexibility requirements
9. Compensation Category: Salary grade or band, exempt/non-exempt status (without specific amounts)
1. Travel Requirements: Include when position requires travel, specifying expected frequency and scope
2. Language Requirements: Add for positions requiring specific language proficiencies
3. Security Clearance: Include when position requires specific security clearances or background checks
4. Remote Work Provisions: Add for positions offering remote or hybrid work arrangements
5. Career Progression: Include when outlining potential career advancement paths
6. Key Performance Indicators: Add when specific measurable outcomes are essential to role success
7. Team Management Responsibilities: Include for supervisory or management positions
8. Budget Responsibilities: Add for positions with financial management duties
9. Technical Competencies: Include detailed technical requirements for specialized roles
1. Schedule A - Physical Demands Analysis: Detailed breakdown of physical requirements and frequency of activities
2. Schedule B - Required Certifications: List of specific certifications, licenses, and renewal requirements
3. Schedule C - Performance Standards: Specific metrics and standards for evaluating job performance
4. Schedule D - Equipment Requirements: List of tools, technology, or equipment the employee must use or maintain
5. Appendix 1 - Competency Framework: Detailed breakdown of required competencies and proficiency levels
6. Appendix 2 - Safety Protocols: Safety requirements and procedures specific to the role
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Manufacturing
Financial Services
Retail
Education
Professional Services
Construction
Public Sector
Hospitality
Transportation
Energy
Telecommunications
Non-Profit
Agriculture
Relevant Teams
Human Resources
Legal
Operations
Finance
Marketing
Sales
Information Technology
Research and Development
Quality Assurance
Customer Service
Administration
Production
Executive Office
Training and Development
Compliance
Relevant Roles
Human Resources Manager
Recruitment Specialist
Compensation Analyst
Legal Counsel
Department Director
Operations Manager
Project Manager
Business Analyst
Software Developer
Financial Analyst
Marketing Manager
Sales Representative
Administrative Assistant
Customer Service Representative
Production Supervisor
Research Scientist
Account Manager
Quality Assurance Specialist
Training Coordinator
Executive Assistant
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